MessageExport Add-on for Microsoft Outlook Transforms e-Mail Improves Office Worker Productivity

 

Enabling automatic e-Mail export, MessageExport performs tedious and redundant conversion tasks in single click, and easy customization make MessageExport a favorite tool set among legal and government industry workers.

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Fargo, ND. (January 16, 2023)  Encrytomatic LLC today announced the availability of MessageExport, an add-on software package that enables Microsoft Outlook  365 users to export, convert, copy and share e-Mail content efficiently.

MessageExport integrates with Outlook 365's menu system to provide a seamless set of tools that improve the productivity of people who work with e-Mail content.

"Although the 'out of the box' capabilities meet the needs of most people, it's possible to design highly specific export operations in MesssageExport to automate the most complex e-Mail export operations. Our customers in the legal and government sectors make use of these capabilities," said Darren Leno, President of Encryptomatic LLC. 

MessageExport excels at converting Outlook e-Mail to PDF. Special attention has been given to e-Mail file attachment processing, including extracting file attachments, converting them into the PDF document, embedding them as files inside the PDF, or ignoring them.

Incoming e-Mail can be converted individually, in bulk, or automatically to one of the many different file formats supported by MessageExport.

Export profiles are sets of instructions that users can create. They appear in the MessageExport toolbar in Outlook, and are quickly accessible. Each export profile can be tailored to the needs of the project, including:

- naming exported files according to a specific naming schema that can include email meta data
- optional removal of messages after export
- exporting recursive Outlook folders while preserving the folder structure during export
- exporting new e-Mail messages from specific Outlook folders on a regular time interval

Using MessageExport

After installing MessageExport, a toolbar appears in Microsoft Outlook containing the various export profiles. Users select the needed export profile from the list, then highlight the e-Mails they wish to export. When the "Export" button is clicked, MessageExport begins the operation, following the instructions contained in the profile.

Free Trial

MessageExport is available for a 15 day free trial. Following the trial, unregistered software reverts to a "free mode," allowing customers to export messages individually (but not in bulk). Following registration, all limits on export quantities are removed.

For more information, visit https://www.encryptomatic.com/messageexport/

Encryptomatic LLC is a developer of customer-centric Microsoft Office solutions that protect the privacy of our customers email communications. Our products are widely available through an international online distribution network.

Founded in 2005, we are based in Fargo, ND, central to thousands of freshwater lakes brimming with Walleye and Northern Pike, where we enjoy outdoor sports, clean air and short commutes.

Encryptomatic and MessageExport are trademarks of Encryptomatic LLC
Microsoft and Outlook and Office are registered marks of Microsoft Corp.

Learn How to Use MessageExport for Outlook in One Minute

MessageExport for Microsoft Outlook is an add-in that helps you do more with your email messages. Use MessageExport to export, convert, copy and save Outlook emails to different formats, either manually or automatically.  This very short tutorial will get you up and running with MessageExport in about a minute.

 

Download a free 15 day trial of MessageExport and follow along!

We Have Updated OutDisk FTP Add-in for Microsoft Outlook

File Transfer Protocol, or #FTP, is a venerable old protocol with a legacy stretching as far back as 1971, when Abhay Bhushan wrote the spec for it.  With concerns slowly mounting about security over the years, FTP has given way to other file transport methods that securely handle passwords and encrypt transfers.

We originally released OutDisk FTP in 2006, and over the years it has not been one of our more successful products. The complexity of configuring FTP accounts and servers was a hurdle for some. Given the amount of time our support team spent troubleshooting our customer's person FTP servers, we learned firsthand that OutDisk is a niche tool that is not right for everyone. In fact, most people should use an file transfer add-in from a service like Dropbox, and not try to roll their own service.

Yet, our more hardcore OutDisk users (generally more technically capable with solid IT experience) have found ways to solve an array of problems with it, many of which we never envisioned.  At their urging we have updated OutDisk for Outlook 2019.  The emphasis of OutDisk moving forward will be on use of the SFTP Secure File Transport Protocol which adds encryption layer providing security far beyond old FTP.

If you are one of the persistent hardcore OutDisk users who wouldn't take "maybe" as answer, this update is for you.

What is OutDisk SFTP for Outlook?

It's been awhile, so we may as well start at the beginning.

OutDisk SFTP is a tool for transferring files from your Windows desktop to your remote server.  It can be used from the Windows desktop, but most people who choose OutDisk do so because of it's tight integration with the Microsoft Office Outlook interface.

When you send an Outlook email with file attachments, OutDisk SFTP Outlook add-in will, either automatically or by your manual selection,  remove the attachments from the email and upload them to your server. It then inserts your custom message and a https link into the email so the recipient can download the attachments.

The benefit of using OutDisk is that it makes your emails smaller and more likely to be delivered to the recipient's inbox.  You can also choose to automatically compress and encrypt the file attachments.

People who use OutDisk are generally in a small to mid-sized company, although we have had large electrical utilities use it.  What they all seem to have in common is a) they want to simplify sending attachments for their Outlook users, b) they don't want their users uploading company documents to their private Dropbox account or some other 3rd party file storage system, and c)  maybe they want to take some load off of email servers and storage, or have a legal need to keep control of documents, or have some kind of other specific use that had them searching Google for an FTP add-in for Outlook.

Here's some pictures of the OutDisk SFTP integration with Outlook.

How does OutDisk SFTP work from the user's perspective?

After setting up your SFTP server, and installing OutDisk SFTP with their log-in credentials, your users should find it simple to use.  They just create an Outlook email as they normally would, attach a file to the email and send it (as they normally would).

Here's an email with an EXE file attachment that I prepared to send to myself:

Email with exe file attachment.See the OutDisk tool bar integration upper right corner.

Here's the normal message from Outlook reminding me that I can do that.

Outlook warning about potentially unsafe file attachments.

And now, here's the email as it arrived in my Gmail Inbox.

Finally, here's the https webpage the recipient sees when they follow the link.  And yes, you can change the text that OutDisk inserts into the email. It's fully customizable.

OutDisk SFTP download landing page

Yes, you can change the logo to your company logo.
We have provided a test SFTP service in OutDisk, just so you can try it right away.  File size is limited, and we sweep through and delete everything quite often, so please do not use it in production.

In Conclusion

We are very pleased that we can keep OutDisk compatible with the current versions of Microsoft Windows and Office.  If you think you might be a candidate to use Outdisk, or if it may be a fit for a project you're working on,  you can learn more and get the free trial at the OutDisk product home page.

By the way, those are my real email addresses. I love to hear from customers. Drop me a line and say hello.

MessageExport's File Explorer Brings Convenience to Microsoft Outlook.

MessageExport is a powerful tools that integrate tightly with Microsoft Outlook to allow you to convert and copy Outlook e-Mail to different places, either manually or in an automated manner.   It works with Outlook 365/2019/2016/2013/2010, expanding Outlook's capabilities to export e-Mail messages, saving time and automating tedious e-Mail conversion chores.

We have enhanced MessageExport's file and folder integration with new features that you can use to save, preview, open and attach converted Outlook e-Mails.

The MessageExport file explorer can be used to easily convert Outlook e-Mail into any of the supported file formats with drag and drop convenience.

How to use the Outlook File Explorer in MessageExport

In the video example below, we convert Outlook e-Mail into PDF files.  The PDF format is selected from the MessageExport toolbar.   Now, any e-Mail that we drag from Outlook's maillist and drop into a folder in the explorer will be automatically converted to PDF.

The new PDF file will appear in the file folder.  Click on any document file that appears in the explorer to see it in the preview window.

Right click on any file, and you can choose to open the file in it's native application, or you
can attach it to an e-Mail message.

Right click on a file in MessageExport's Outlook folder explorer. There are many other conveniences that MessageExport adds to Outlook, such as the ability to convert Outlook e-Mail to many other formats from a selectable dropdown list.

These "export profiles" can be configured in innumerable combination to help you get your work done.  Some of the options include full control over file naming structure, preserving the Outlook folder structure during export and more.  You can even configure an export profile to automatically convert new e-Mails added to a folder.

MessageExport includes integration with Symantec Enteprise Vault, and is able to retrieve vaulted e-Mails for conversion.  It also works with Microsoft Sharepoint Server.

Outlook e-Mail conversion formats in MessageExport

To summarize the uses for MessageExport's expanded file explorer functionality:

• Provides file system access within the Outlook application
• Convert e-Mail by dragging them to a folder
• Preview the converted e-Mail
• Attach the file to a new Outlook e-Mail
• Open the file in it's native application

We hope you enjoy this new functionality in your MessageExport software. Download a 15 day free trial.  Software installation and removal support is available from the Encryptomatic LLC support team, if you need it.  MessageExport can easily be removed by running the installer and choosing "Uninstall," or by using Microsoft Windows' Add/Remove Programs service. 

Questions? Click the live help on this web page, or email supportline at encryptomatic.com