Showing posts with label Outlook add-on. Show all posts
Showing posts with label Outlook add-on. Show all posts

Wednesday, September 27, 2023

MessageExport Add-in: The "Must Have" Tool For Microsoft Outlook

 

In today's digital age, email communication has become an integral part of our personal and professional lives. Microsoft Outlook, a widely used email client, offers a robust platform for managing emails. However, when it comes to exporting emails, Outlook's built-in capabilities can sometimes leave users wanting more. This is where MessageExport, an add-in developed by Encryptomatic LLC, comes to the rescue. In this article, we'll delve into the main features of MessageExport and explore why it is a "must-have" add-in for Outlook users, enhancing the ability to export emails efficiently.

MessageExport box illustration showing the toolbar and logo.

 

The Power of MessageExport:

MessageExport is a feature-packed add-in that seamlessly integrates with Microsoft Outlook, extending its functionality for email export tasks. Here are some of its main features:

  1. Diverse Export Formats: MessageExport offers a wide range of email export file formats, including PDF, HTML, MHT, Text, images, CSV for Excel spreadsheets, and more. This flexibility ensures that users can choose the format that best addresses their email project needs, whether it's archiving emails for legal compliance, sharing messages with colleagues, or creating a document for reference.

  2. Batch Processing: For those dealing with large volumes of emails, MessageExport simplifies the process by allowing batch export. Users can select multiple emails in Outlook and export them all at once, saving precious time and effort.

  3. Customized Naming Conventions: The add-in lets users define their own naming conventions for exported files. This means you can organize your exported emails systematically, making it easier to locate specific messages later.

  4. Attachment Handling: MessageExport doesn't just export emails; it also handles email file attachments efficiently. You can choose to export attachments along with the email or save them separately, further enhancing your control over the export process.

  5. Scheduling: Need to export emails on a regular basis? MessageExport offers scheduling options, allowing you to automate repetitive export tasks. This is particularly useful for businesses that require regular email backups or reports.

  6. Filtering and Sorting: With MessageExport, you can apply filters to your email selection, ensuring that only specific messages are exported. You can also sort emails by date, sender, subject, and other criteria, making it easy to export the exact emails you need.

Why MessageExport is a "Must-Have" for Outlook:

MessageExport isn't just another Outlook add-in; it's a game-changer for anyone who relies on email communication. Here's why it's a "must-have":

  1. Efficiency: MessageExport streamlines the email export process, making it significantly faster and more convenient. This efficiency is crucial for professionals who frequently need to save, share, or archive their email correspondence.

  2. Versatility: Its extensive range of export formats ensures that MessageExport caters to diverse user needs. Whether you need to save emails as PDFs for legal purposes or as HTML for web publishing, MessageExport has you covered.

  3. Organization: The ability to customize naming conventions and sort emails simplifies the process of managing exported emails. You can maintain a well-structured email archive, making it easy to retrieve specific messages when needed.

  4. Security: MessageExport is developed by Encryptomatic LLC, a reputable company known for its commitment to data security. Users can trust that their emails and attachments are handled securely during the export process.

Why People Need to Export Emails:

Emails serve as a crucial record of communication, both in personal and professional contexts.  There are several reasons why people need MessageExport to assist them in Outlook email conversion:

  1. Compliance: Many industries, such as healthcare and finance, are subject to strict regulatory requirements that mandate the retention of email correspondence for a specified period. Exporting emails ensures compliance with these regulations.

  2. Knowledge Management: Businesses often use exported emails to create knowledge bases, training materials, or case studies. This facilitates information sharing and enhances organizational knowledge management.

  3. Legal Requirements: In legal matters, emails can serve as evidence or documentation. Exporting emails in a tamper-proof format like PDF ensures their authenticity and integrity.

  4. Collaboration: Exported emails can be easily shared with colleagues, clients, or external partners. This is particularly useful when collaborating on projects or sharing information with stakeholders.

In conclusion, MessageExport is a valuable add-in for Microsoft Outlook that enhances the email export capabilities of this popular email client. Its powerful features, including diverse export formats, batch processing, and customization options, make it an indispensable tool for users who rely on Outlook for their email communication. Whether you need to comply with regulations, manage knowledge, meet legal requirements, or streamline collaboration, MessageExport simplifies the process, making it an essential addition to your Outlook toolkit. Developed by Encryptomatic LLC, MessageExport brings efficiency and security to the forefront, ensuring that your email export tasks are carried out seamlessly and securely.

Try MessageExport Free for 15 Days!

Tuesday, June 20, 2017

How to Save Time Managing Your Outlook Email with MessageExport.

Microsoft Office Outlook is a great way to manage your emails on Windows. But wouldn't Outlook be even better if you could easily convert emails to PDF and other formats, and then automatically copy them to a folder?

If you work with Outlook emails, you have to try MessageExport!  It's an Outlook add-in that will save you time and make you more productive.




MessageExport is free to try! Use it for 15 days.  MessageExport installs as an add-in for Microsoft Office Outlook on Windows.  You'll notice it in the Outlook toolbar.  

To use MessageExport, just select the emails in Outlook mail list that you want to convert. 


Screen image of MessageExport add-on installed in Outlook 2016.
MessageExport add-on installed in Outlook 2016 toolbar.
Next, choose an export operation from the dropdown list, and then click "Export." 

MessageExport can convert one email message, or thousands of email messages to PDF and many other formats.

Download your free trial of MessageExport today!


Thursday, February 19, 2015

MessageExport's File Explorer Brings Convenience to Microsoft Outlook.


MessageExport is a powerful tools that integrate tightly with Microsoft Outlook to allow you to convert and copy Outlook e-Mail to different places, either manually or in an automated manner.   It works with Outlook 365/2019/2016/2013/2010, expanding Outlook's capabilities to export e-Mail messages, saving time and automating tedious e-Mail conversion chores.

We have enhanced MessageExport's file and folder integration with new features that you can use to save, preview, open and attach converted Outlook e-Mails.

The MessageExport file explorer can be used to easily convert Outlook e-Mail into any of the supported file formats with drag and drop convenience.

How to use the Outlook File Explorer in MessageExport

In the video example below, we convert Outlook e-Mail into PDF files.  The PDF format is selected from the MessageExport toolbar.   Now, any e-Mail that we drag from Outlook's maillist and drop into a folder in the explorer will be automatically converted to PDF.



The new PDF file will appear in the file folder.  Click on any document file that appears in the explorer to see it in the preview window.

Right click on any file, and you can choose to open the file in it's native application, or you
can attach it to an e-Mail message.

Screen shot of the Outlook file explorer's "right click" functions. It shows "Open File" and "Send as attachment."


Right click on a file in MessageExport's Outlook folder explorer. There are many other conveniences that MessageExport adds to Outlook, such as the ability to convert Outlook e-Mail to many other formats from a selectable dropdown list.

These "export profiles" can be configured in innumerable combination to help you get your work done.  Some of the options include full control over file naming structure, preserving the Outlook folder structure during export and more.  You can even configure an export profile to automatically convert new e-Mails added to a folder.

MessageExport includes integration with Symantec Enteprise Vault, and is able to retrieve vaulted e-Mails for conversion.  It also works with Microsoft Sharepoint Server.

This screenshot shows a list of the many email conversion formats suported by MessageExport, including PDF, PDF/A, MSG, ZIP, HTML, EML, MBOX, CSV, TIF, GIF, MHT and others.
Outlook e-Mail conversion formats in MessageExport


To summarize the uses for MessageExport's expanded file explorer functionality:

  • Provides file system access within the Outlook application
  • Convert e-Mail by dragging them to a folder
  • Preview the converted e-Mail
  • Attach the file to a new Outlook e-Mail
  • Open the file in it's native application

We hope you enjoy this new functionality in your MessageExport software. Download a 15 day free trial.  Software installation and removal support is available from the Encryptomatic LLC support team, if you need it.  MessageExport can easily be removed by running the installer and choosing "Uninstall," or by using Microsoft Windows' Add/Remove Programs service. 

Questions? Click the live help on this web page, or email supportline at encryptomatic.com



Wednesday, November 13, 2013

MessageExport for Outlook has been updated


Encryptomatic LLC today announced the availability of MessageExport 2.3.  MessageExport is an add-in software that extends Microsoft Outlook's email exporting abilities. MessageExport is the premier tool for converting Outlook email messages to formats that include .pdf, .eml, .mht, .tif, text, and many others. 


MessageExport 2.3 adds compatibility for Windows 8.1.  It includes a new file naming function that allows for indicating the presence of file attachments in the file name.  When opening a .pdf file with embedded file attachments, the attachments panel will now open automatically in Adobe Reader.

To download a 15 day free trial of MessageExport, and to learn more about it's advanced Outlook email exporting functions, please visit the MessageExport home page.

The change log for MessageExport 2.3.0.114 follows:
======================================================================================================
- 0003436: [Development] Windows 8.1 compatibility
- 0002732: [Add] An option in the naming schema to indicate if there is an attachment
- 0003401: [Add] Set PDF viewer to open Attachments Panel if there are attachments embedded to pdf
- 0003405: [Fix] Resolved an issue where PowerPoint was being closed during scheduled export execution
- 0003404: [Development] Resolved negative values for Scheduler interval
======================================================================================================