How to Save an Outlook Email as a PDF

While there is a lot of sofware that claims to convert Outlook email messages into PDF files, they vary greatly in their capabilities.  Before purchasing any email-to-PDF software, consider exactly what you need to accomplish.

• Are you converting one email, or thousands?   
• Do you want to work from within an email client like Microsoft Outlook, or outside of Outlook in a separate software package? 
• Do you need to convert email file attachments into the image?
• Do you prefer to have the file attachments embedded within the PDF document, or extracted from the PDF file?
• Do you want to convert multiple emails into a single PDF file, or perhaps you even want to append emails to a single PDF document as you discover them?
• Is it important to give the resulting PDF files a specific file naming structure?
• Can the software handle emails that are themselves file attachments?

Few affordable windows email conversion software packages can accomplish all of the above tasks reliably.  Here are two that can.

MessageExport add-in for Microsoft Outlook

Email to PDF export add-in for Microsoft Outlook

MessageExport by Encryptomatic LLC is a versatile add-in for Microsoft Outlook. It adds many new conversion capabilities to the Outlook menu system.  MessageExport is simple to use. Start by selecting the email in your Outlook mail list that you want to convert.  Next select the target export format from the MessageExport toolbar inside of Outlook.  Finally, click the "Export" button to being the export operation.

MessageExport has many options that let you tweak how it operates.  For example, you can perform automatic email to PDF conversions from Outlook, set file naming criteria, call a batch file to run after the export operation, connect to Microsoft Sharepoint Server, and much more.

MessageExport is us$79.99 for a single license.  You can try it free for 15 days! Click here to learn more about MessageExport and download a free trial.

PstViewer Pro

PstViewer Pro converts Outlook email to PDF without Outlook installed on your computer.

PstViewer Pro, also by Encryptomatic LLC includes most of the same capabilities of MessageExport, but functions independently of Microsoft Outlook.

MessageExport not only reads Microsoft Outlook .pst files, but also .ost, mbox, .msg, .eml and .mht files.   It can convert any of those email formats to PDF, as well as mixed email content.

PstViewer Pro organizes your email into an Outlook-like mail list. Search to find the emails you want to convert to PDF and select them in the list.

Select the PDF export format from Encryptomatic PstViewer Pro's list.

From the "Export" tab, choose the PDF export profile that is best suited to your needs, or create a new one. Finally, click the "Export" button to start the conversion process.

PstViewer Pro is us$69.99 after a 15 day free trial.  Learn more about PstViewer Pro and download the free trial.

How to Bulk Convert Outlook Emails to .MBOX format.

MBOX is a useful open document format for containing email messages. It is commonly used in email clients such as Mozilla Thunderbird.  Microsoft Outlook shunned MBOX for a proprietary database file known as .PST, or personal storage tables, and does not support exporting email to MBOX.

This oversight has been addressed by developers at Encryptomatic LLC with the introduction of MessageExport, a Microsoft Outlook add-in that integrates powerful export extensions to the Outlook toolbar.  MessageExport is compatible with Windows versions of Outlook, from Outlook 2016 through 2007.

Convert Outlook Email to MBOX with MessageExport add-in.

Bulk Converting Outlook Email to MBOX

Step 1.  Download and install the MessageExport add-in and restart Outlook.
MessageExport is available as a 15 day free trial.   After installing, it will integrate with the Outlook menu system.  In Outlook 2016 you will find it in a tab called "MessageExport."

Step 2.  Choose the "Export to MBOX" profile.
From the MessageExport dropdown list select "export to mbox."  In addition to MBOX, there are other formats you can convert email to, including PDF, CSV, DOCx, and many others. The export profile displayed in the list is the active conversion format.

Step 3.  Select Emails from the Outlook Mail list
Highlight one or more emails in the Outlook mail list.  To select all emails, type "Control-A."
You can also highlight a folder if you want to export all email in that folder to MBOX.  Any email message that is highlighted will be converted to MBOX when we start the operation.

Step 4.  Click MessageExport's "Export" button to start the operation.
Please note that the trial version of MessageExport is limited to converting 50 emails in a single export operation.  This restriction is removed after registration and you will be able to convery any number of emails to an MBOX file.

Select the Windows folder where MessageExport will save your MBOX file.

When the operation is complete, you will find a MBOX file containing your emails in the location you specified.

We hope this article has been useful in showing you how to take your email from Outlook to MBOX. If you have any follow up questions, please post them below. We'll be glad to help.

Free Outlook Email to PDF Converter. Try MessageExport Add-on.

Free add-on software to convert Outlook email to PDF documents.

If you have ever attempted to convert a Microsoft Outlook email message into a PDF document, you quickly learned how difficult it can be.   PDF "printers" can save Outlook's print output as a PDF document, but they are unable to process the email file attachments, and generally don't perform very well.

Convert Outlook Email to PDF, Free!

MessageExport is an add-on for Microsoft Outlook that can convert e-mail to PDF and many other useful formats. Following a free 15 day trial of the full version of MessageExport, the software will function in a limited but still useful "free" mode.

MessageExport's Free mode will save any individually selected Outlook email message as a PDF document.  MessageExport can convert email attachments, and perform additional tasks, such as copying the converted file to a specific location.

Free mode is our gift to you for trying MessageExport. There is no obligation to purchase, and no pop up advertising or tracking. You can convert MessageExport from Free mode to the fully activated version by purchasing a license and activating the software.  Our hope is that following your free trial, you will continue to use MessageExport, and maybe someday in the future, you'll want to purchase the full license or tell others about it. After all, positive word of mouth advertising is the best kind. Until that day, we're happy to help you convert individual emails to PDF and any of the many other conversion formats that MessageExport supports.

MessageExport brings powerful email convesion capabilities to Outlook.

Using MessageExport in Free Mode

Thousands of people use MessageExport in free mode each day to convert email to PDF. Since MessageExport handles file attachments, it is a much better option for Outlook users than a PDF print driver.

While functioning in Free mode, just continue to use MessageExport in the same manner as the free trial.  The only difference is that when multiple emails are selected, just the first message will be converted.  This limitation is removed if the software is registered.  You can register MessageExport and convert it to the full version at any time.

To convert an Outlook email to PDF using MessageExport in Free mode:

1. Click on the email you want to convert
2. Select the target format from the dropdown list in the MessageExport toolbar in Outlook
3. Click "Export" and choose a destination folder.

You can convert Outlook to PDF, as well Gif, Tif, Bmp, Jpg, Png, Csv, Mbox, Docx, Odt, and other formats. 

We hope you find MessageExport, while operating in Free mode, to be a valuable tool that will enhance your experience with Microsoft Outlook.

If you have any questions or feedback about MessageExport, post them in the comments below, or contact the MessageExport support team.