How to Convert Microsoft Outlook Email to .EML Files

Outlook to .EML

EML files are electronic email files that contain a single email message. It is a recognized email Internet Message Format email storage and archiving and is widely compatible with email client software. It was used in Microsoft Outlook Express, Thunderbird, and other email programs. EML files comply with published open industry standard RFC 5322.

Even though Microsoft's popular Outlook email client is able to display email messages saved in .eml format, there is no native capability to convert Outlook mails to .eml.

At Encryptomatic LLC, we have added this capability to our MessageExport add-in.  With MessageExport, you can save one email, or thousands of Outlook emails to .eml file format.

MessageExport integrates with the menu systems of Outlook 2016 through 2007.  It appears in the Outlook toolbar.

MessageExport menu in Microsoft Outlook

To use MessageExport, first select the Outlook emails you want to convert to .eml format from the Outlook mail list.  A selected email will typically have a different background color, such as blue.

Next, select "Eml" from the MessageExport dropdown list, then click the the "Export" button."  MessageExport will convert all selected Outlook emails to .Eml format and save them in the location you specify.

Select the location to store the .Eml files.

 MessageExport is a simple way to convert Outlook email to .EML file format. Try it free for 15 days. The cost of MessageExport us $79.99 for a single license, with discounts for quantiy purchases.  If you have any questions please post them below or use the live chat on this page to get an instant answer.

Print New Outlook Emails Automatically

Despite the digital revolution, many offices still run on paper.  Some office processes may find it necessary to print email messages on paper.  Microsoft Office Outlook users can manually print an email message by selecting it and then choosing File > Print.

While Outlook's basic print capabilities are fine for most people, what if you need to print hundreds of emails daily?  Let MessageExport add-in for Outlook by Encryptomatic LLC automate the  printing of your emails and save you time and money.

MessageExport adds new capabilities to Outlook for printing and converting email.  This article will show you how to setup an export profile that will automatically send new Outlook messages to your printer.

MessageExport Toolbar in Microsoft Outlook

How to use MessageExport in Outlook

MessageExport is easy to use. First select the messages you want to convert or print from Outlook's mail list. Next, choose the target format from the MessageExport drop down list.

Note that these items in  the drop down list are called "Export Profiles." You can build new export profiles, or edit the profiles that come standard with MessageExport. We'll talk more about that in a minute.

Finally, click "Export" to start the printing or converting job. This is most basic way to use MessageExport.

Beneath the veneer of MessageExport are other features that you can use to design more complex operations. Lets look now at how we can tell MessageExport to print incoming emails automatically. To do this, we will change some of the settigs for the "Export to Printer" profile.

With "Export to Printer" displayed in the MessageExport toolbar, click the tool icon to edit this profile.

Click the Tools icon to edit the "Export to Printer" profile.

The Settings page for the "Export to Printer" profile opens.

Print Outlook emails as they arrive with MessageExport

Click OK, and now MessageExport will begin printing incoming messages as Outlook receives them.

There are many additional ways to use MessageExport.  For example, if you only want to print new emails to specific folders, change to "Export from" list to "Predefined Folders."

Selecting Outlook folders for printing emails in MessageExport add-in.

You could also use Microsoft Outlook's rules to set specific criteria for moving emails to a select folder, and then have MessageExport automatically print any emails to that folder.

Another useful feature is MessageExport's profile scheduler. Use the scheduler if you prefer to print emails periodically, such as every six hours.

Printing Outlook emails on a schedule

For people who work intensely with Microsoft Outlook and email, MessageExport adds powerful new capabilities to automate work and save time.

Learn more about MessageExport and download a free 15 day trial.

How to Save an Outlook Email as a PDF

While there is a lot of sofware that claims to convert Outlook email messages into PDF files, they vary greatly in their capabilities.  Before purchasing any email-to-PDF software, consider exactly what you need to accomplish.

• Are you converting one email, or thousands?   
• Do you want to work from within an email client like Microsoft Outlook, or outside of Outlook in a separate software package? 
• Do you need to convert email file attachments into the image?
• Do you prefer to have the file attachments embedded within the PDF document, or extracted from the PDF file?
• Do you want to convert multiple emails into a single PDF file, or perhaps you even want to append emails to a single PDF document as you discover them?
• Is it important to give the resulting PDF files a specific file naming structure?
• Can the software handle emails that are themselves file attachments?

Few affordable windows email conversion software packages can accomplish all of the above tasks reliably.  Here are two that can.

MessageExport add-in for Microsoft Outlook

Email to PDF export add-in for Microsoft Outlook

MessageExport by Encryptomatic LLC is a versatile add-in for Microsoft Outlook. It adds many new conversion capabilities to the Outlook menu system.  MessageExport is simple to use. Start by selecting the email in your Outlook mail list that you want to convert.  Next select the target export format from the MessageExport toolbar inside of Outlook.  Finally, click the "Export" button to being the export operation.

MessageExport has many options that let you tweak how it operates.  For example, you can perform automatic email to PDF conversions from Outlook, set file naming criteria, call a batch file to run after the export operation, connect to Microsoft Sharepoint Server, and much more.

MessageExport is us$79.99 for a single license.  You can try it free for 15 days! Click here to learn more about MessageExport and download a free trial.

PstViewer Pro

PstViewer Pro converts Outlook email to PDF without Outlook installed on your computer.

PstViewer Pro, also by Encryptomatic LLC includes most of the same capabilities of MessageExport, but functions independently of Microsoft Outlook.

MessageExport not only reads Microsoft Outlook .pst files, but also .ost, mbox, .msg, .eml and .mht files.   It can convert any of those email formats to PDF, as well as mixed email content.

PstViewer Pro organizes your email into an Outlook-like mail list. Search to find the emails you want to convert to PDF and select them in the list.

Select the PDF export format from Encryptomatic PstViewer Pro's list.

From the "Export" tab, choose the PDF export profile that is best suited to your needs, or create a new one. Finally, click the "Export" button to start the conversion process.

PstViewer Pro is us$69.99 after a 15 day free trial.  Learn more about PstViewer Pro and download the free trial.