How to Automatically Print Outlook Email Messages

Even in this age of e-mail, some offices still run on paper.   Wouldn't it be nice if you could automatically print new email messages as they are received in Microsoft Outlook? While Outlook has a print function, it is a manual process that over time, is prone to duplicates.

At Encryptomatic LLC we understand that process is important, and that automating those routine email processes (like printing email) can save you time.

With Encryptomatic MessageExport add-in, you can automate email printing on Microsoft Outlook 2016/13/10/07.   The article will show you how to configure an export profile that every five minutes will look at an Outlook email folder, and print any new emails that it finds.

Our demonstration will use MessageExport version 4, and Outlook 2016.

If you don't already have a license to use our MessageExport add-in, download the free trial from the MessageExport product website.

Getting Started

After installing MessageExport, you will find the toolbar on an Outlook tab called "MessageExport." In the drop down list, choose the export profile named, "Export to printer."

MessageExport toolbar.

Click or tap the Tools icon to edit the "Export to Printer" export profile. 

Profile Editor is where we set email printing options

In the Main Export Settings,  change "Export format" to "Printer."  Then, click the gear icon and choose the printer you want to use.

 Next, change the"Export From" field to "Predefined Folder."  This will bring up a new window called "Select Folder."  Place a check mark in one or more Outlook folders from which MessageExport should print new email messages.  

Choose the Outlook folders for printing emails.

Click OK when you are done.

Finally, to avoid duplicates, place a check mark in "Turn on Export History."  MessageExport will keep track of which emails it has already printed.

We want to run this export profile automatically, every five minutes.  The next step is to setup the scheduler.

Click or tap the tab labeled "Scheduler."

The scheduler tab lets you automate Outlook email printing.

Place a check mark in the "Repeat" box, and type "5" into the Minutes box.  Click OK.

MessageExport will now run our edited "Export to Printer" profile every five minutes, and will print new email messages it finds in the Outlook folders that we selected.   

The automatic email printing function will occur in the back ground. You may even forget it's working, so don't forget to check your paper printer once in a while! 

Learn more about MessageExport and get a free trial at www.Encryptomatic.com/MessageExport/

If you have any questions, contact us in the comments below, chat with us using the Live Chat icon on this website, or call us, 1-651-815-4902.

How to Save Outlook E-mails to Your Hard Drive or USB Drive

So you have some important emails in Microsoft Outlook that you would like to save to your hard drive or to a portable USB drive?  Here's how to do it.

1. Create a folder on your Windows desktop or USB drive.
2. Select the emails in Outlook
3. Using your mouse, drag the emails to your folder and release.

Outlook will start save those emails to the folder as individual .MSG email files.  MSG files are single emails stored outside of Outlook.  To access these files later, you will need to have a computer with Outlook installed, or a special .msg file viewer.

Outlook automatically names the .MSG files using the message title; there is no way to apply a special file name to the .msg files with Outlook.

What if I Don't Want to Save Outlook Emails to Msg Files?

If you would rather save your Outlook emails in a more open accessible file format, such as PDF, Text, MHT, HTML, MBOX, EML, or if you would like to apply a special naming structure to exported MSG files, then you will appreciate the tools that MessageExport add-in brings to Outlook.


MessageExport integrates with Outlook 2016/2013/2010/2007 toolbars, and makes converting Outlook emails to different formats very simple.  Just select the emails in the Outlook mail list, choose the export format from the drop down list, and click "Export."

MessageExport toolbar in Outlook

MesageExport can also be used to apply a special naming structure to the files save to your Windows hard drive or USB stick.  For example, you can number the emails, include the date or sender information, recipient info, and much more.

Configure File Naming 

Try it Free

Download a free 15 day free trial of MessageExport.  No registration and no credit card is required. Start saving your important emails today!

How to Convert Microsoft Outlook Email to .EML Files

Outlook to .EML

EML files are electronic email files that contain a single email message. It is a recognized email Internet Message Format email storage and archiving and is widely compatible with email client software. It was used in Microsoft Outlook Express, Thunderbird, and other email programs. EML files comply with published open industry standard RFC 5322.

Even though Microsoft's popular Outlook email client is able to display email messages saved in .eml format, there is no native capability to convert Outlook mails to .eml.

At Encryptomatic LLC, we have added this capability to our MessageExport add-in.  With MessageExport, you can save one email, or thousands of Outlook emails to .eml file format.

MessageExport integrates with the menu systems of Outlook 2016 through 2007.  It appears in the Outlook toolbar.

MessageExport menu in Microsoft Outlook

To use MessageExport, first select the Outlook emails you want to convert to .eml format from the Outlook mail list.  A selected email will typically have a different background color, such as blue.

Next, select "Eml" from the MessageExport dropdown list, then click the the "Export" button."  MessageExport will convert all selected Outlook emails to .Eml format and save them in the location you specify.

Select the location to store the .Eml files.

 MessageExport is a simple way to convert Outlook email to .EML file format. Try it free for 15 days. The cost of MessageExport us $79.99 for a single license, with discounts for quantiy purchases.  If you have any questions please post them below or use the live chat on this page to get an instant answer.