Thursday, February 14, 2013

Outlook to Text: How to Convert Outlook Email Messages to Text Files

By Darren Leno
 
Converting Outlook emails to .txt files isn't very difficult. In fact, Microsoft Outlook 2010 includes this ability out of the box.

To export multiple emails into a single text file with Outlook, you must first select the message or messages in the Outlook mail list.


Save Outloko 2010 emails to a single text file.
Select the emails you want to save as text files

From the Outlook menu, choose File > Save As, and then choose "Text Only." Click Save to begin the operation.

Outlook menu. Choose Text Only to export emails to .txt format.
Choose Text Only to Export
Outlook's native text export is useful for quickly saving one or more email messages into a single text file.  Messages are arranged in the order they appeared in the mail list.

If you need to manage the file attachments that are included in the email, or if you want to export each email message into a single text file, and give each text file a specific name, you will need an app for Outlook called MessageExport.

MessageExport is an add-in that extends Outlook's export abilities. It installs as part of the Outlook toolbar.  In addition to text files, MessageExport lets you save Outlook emails to PDF, HTML, MHT, JPG, GIF, TIF, PNG, CSV, and many other formats. You can export a single email, or bulk export selected emails, or an entire folder and sub-folders.

To follow along with the rest of this article, first download a free trial of MessageExport. You'll also need Microsoft Office Outlook 2003/2007/2010/2013. MessageExport works with either 32-bit or 64-bit Outlook.

Begin using MessageExport by first selecting the email messages you want to export, just as you did in the earlier operation with Outlook.  Next, select the export target format from the drop down list.  In this example, we will use "Export to TXT."  Click the "Export" button to start the conversion operation.
MessageExport dropdown list. Select the target export format.
Choose the target export format from list

Start exporting Outlook emails to txt by clicking Export
Click Export to start saving Outlook messages as txt files
 Clicking the little "hammer and wrench" icon from the MessageExport toolbar lets you customize how MessageExport's text conversion function works by editing the settings.

Customize how MessageExport saves emails to txt format.
Text profile settings can be edited.

Export From:  lets you select where the messages are stored.

Export attachments: lets you choose how MessageExport processes file attachments in the email.

Export Name tab: set specific naming scheme for the text files.

Compress output tab: tell MessageExport to compress all of the text files into a single smaller .zip file. Below is the Compress output tab.  click "Compress all items into same archive," and specify a file name.  From then on, MessageExport will save all of your text-converted emails into a single .zip.

MessageExport can save Outlook emails converted to .txt into a single .zip file.
Compress Output tab lets you save text emails to a zip file.
We hope this article has given you an understanding of how you can save your Outlook email messages into simple text files. To learn more about MessageExport, visit the product home page, and connect with us on Facebook!

We also made this short video to accompany this article, where we step you through the process of saving Outlook email to text.


4 comments:

  1. hi

    problem with if one of the attachment is broken it still extract rest of attachment and mark as export but not give any message or highlight any thing over mail.

    VD

    ReplyDelete
  2. Hi Vishal, thanks for your comment. We would like to understand your question a little better. Please contact the MessageExport support team at supportline at encryptomatic dot com, or online at www.encryptomatic.com/ost/
    We're always happy to help.

    ReplyDelete
  3. will MessageExport allow for file saving in original date order? Main problem saving things manually is having to re-title everything

    ReplyDelete
  4. Excellent tip, it is true that Converting Outlook emails to .txt files isn't very difficult.

    ReplyDelete