Tuesday, September 4, 2018

We've updated MessageExport add-in for MS Outlook again.

MessageExport is the add-in that improves Microsoft Outlook's export capabilities. It is used all over the world by governments, corporations, and individuals to process emails.  

MessageExport works to process individual emails, streams of emails, or bulk selections.  It can process emails on demand, or on a custom time table.  MessageExport streamlines email processing and saves people a lot of time. MessageExport can save emails to PDF, CSV, MBOX and many other useful formats, as well as other helpful things.

Version 4.0.164 includes the following new features that our customers asked for, and also some bug fixes.

[ME-108] - Integrate an option to add a new folder
[ME-100] - Add single mbox file format (All emails in one file)
[ME-95]  - Improved breadcrums
[ME-88]  - Allow CC and BCC to be added to the CSV export

[ME-115] - Images removed when un-checking the "Included mail headers" for PDF conversion
[ME-112] - Performance conflict when using the latest builds
[ME-95]  - Error thrown on converted emails with attachments

MessageExport works with Microsoft Office Outlook 2016/2013/2010/2007. The cost for a single license is $79.99.  A free 15 day trial and a 30 day money back guarantee will help you decide if MessageExport can save you time, too.  Learn more about MessageExport at the official product home page.

Wednesday, August 22, 2018

Why We Build Email Conversion Tools.

Since 2005, Encryptomatic LLC has developed and supported Windows software tools that help customers manage their e-mail content.  Being a small business, we enjoy working with customers large and small, helping them to achieve their goals.  To us, small means being nimble, and able to take the time to get to know our customers personally.  For more than a decade, we've listened to our customers and evolved our products in different ways to help them do the important work they are called to do.

What is MessageExport?

MessageExport is our add-in that brings new export capabilities directly to Microsoft Outlook 2016/2013/2010.  Exports be automated.  MessageExport is designed to provide basic functionality 'out of the box,' while giving power users the ability to design export processes that are specifically customized to their needs. 

While we've written extensively on this dedicated blog about how to accomplish common tasks with MessageExport, there are just too many possibilities to cover them all.  That's why the Encryptomatic LLC support team works directly with customers to help them accomplish their goals.

What is MailDex?

MailDex is another product by Encryptomatic LLC. It duplicates much of the MessageExport functions. The biggest difference between MailDex and MessageExport is that MailDex works outside of Microsoft Outlook.  You don't even need to have Outlook installed for MailDex to function.

MailDex is right for users who need to manage different types of email content, not just Outlook .ost or .pst files.  MailDex also reads .msg, .eml, .mbox and winmail.dat files.  It creates an index of email content that can be searched quickly.  MailDex can let you create email indexes that contain millions of emails.

Like MessageExport, MailDex has the ability to export emails to PDF and many other formats.  In creating documents like PDF files from your emails, MailDex's index references the original source documents, and not a slimmed down content stored out of context in a database. Relying on the index for discovery and the original email file during the conversion allows MailDex to create documents that are very accurate and more in context.

We're Here

We understand that you're under a stressful deadline.  We're here to help our customers however we are able.  If we don't believe our product can do what you require, we'll tell you so.  We will always do our best to match you to the right product for your task, and to help you configure the product to accomplish that task.  We've been doing that since 2005, and we're looking forward to serving you well into the future.

Friday, July 27, 2018

Automatically Convert Outlook Email to PDF using MessageExport

Encryptomatic LLC's MessageExport(TM) add-in for Microsoft Outlook lets you transform your email content in lots of useful ways.

Normally, people simply select the emails they want to export and then click the "Export" button.  But what if your needs are little more complex than that?  What if you want to always export new emails to PDF files, and you want it to be done automatically, rather than manually?

This article shows how use MessageExport to convert inbound email messages into PDF files, automatically.

Editing Email Export Profiles

You can create new and unique export profiles in MessageExport. However, for simplicity, we are going to alter the existing"Export to PDF" profile so that when a new email message is received, MessageExport will automatically convert it to a PDF file.

From the MessageExport toolbar in Outlook, select the "Export to PDF" profile.

This is the MessageExport toolbar tab in Microsoft Office Outlook 2016.
Select Tools icon to edit an Export Profile.
This will bring open the settings for the "Export to PDF" profile.

Common settings tab in MessageExport add-in for MS Outlook.
Export Profile Settings.
On the "Common" tab, change the "Export from" drop down list to "Pre-defined folder," and then set the "Outlook folder" to your Inbox.

Its also a good idea to check the box for "Turn on Export History" to avoid duplicating emails during the export process.

Now jump to the tab labeled "Scheduler."

MessageExport scheduler tab in settings.
Scheduler Tab
The Scheduler tells MessageExport to run this export profile on a time table that you select.  Lets say we want to run this export profile once every hour. Here's how we do that.

First, click "Enable" to activate the scheduler. 
Next, click "Repeat every..." and enter "1" into the Hrs column.

Save it, and you're ready to go.

MessageExport will now check your Outlook inbox every hour. If it finds any new emails there, it will automatically convert them to a PDF file.

To stop the automatic email conversion process, just uncheck "Enabled."

There are countless other ways you can configure MessageExport using the scheduler.