Showing posts with label Outlook. Show all posts
Showing posts with label Outlook. Show all posts

Thursday, June 27, 2019

Saving Outlook Email as .EML Files

.EML files are email files that conform to an open format specified in a document called RFC-822. Although Outlook cannot directly convert email to .eml format,  this ability can be added to Outlook after installing MessageExport.

MessageExport is an add-in for Microsoft Outlook. It integrates tightly with Outlook through the Outlook toolbar.

MessageExport toolbar in Microsoft Office Outlook. Selected is "Export to EML"
Outlook toolbar for exporting email to .eml files

To use MessageExport, select the email messages in the Outlook maillist that you want to export to eml format.  You can select a range of email messages by holding down the Shift-key. To select multiple emails individually, hold down the Control-key while you click on email messages. To select all messages in the list, type Control-A.

Microsoft Office Outlook emails selected in mail list prior to exporting to .eml format.
Select messages to export to .eml from Outlook's maillist
After your messages are selected, go to the MessageExport toolbar. Select "Export to EML" and then click the blue Export button to start the process.

Screen shot of MessageExport toolbar in Microsoft Outlook with "Export to EML" selected in drop down list.
Toolbar closeup
MessageExport will begin processing your messages, and then the export process will start.

Export status message during .Eml export operation shows "Retrieving Messages"
Export status message during .eml export operation

You will be prompted to select a target folder for the .EML files s if a folder has not been specified in the "export to eml" profile. If you are exporting a large number of Outlook messages to .eml, you may want to make a few a folder to hold all of your messages. It's not a good idea to export a large number of emails directly to your Windows desktop, as it will clutter your desktop and slow Microsoft Windows.

Browse for Folder with "Eml Files" folder selected.
Select target folder where .eml files will be stored
The export process will continue until all of the Outlook emails have been exported to .eml format. The amount of time required to complete the export depends on a few factors.  Text formatted emails are converted very quickly.  HTML emails that have graphics hosted on an internet server require additional time to download those elements.   Speed is also affected by the resources on your computer. More memory, a fast hard disk drive, and a fast processor will help speed the job along.

Status bar shows the progress while export Outlook emails into .eml files.
MessageExport status during eml file export operation

As the export continues, you will be able to track MessageExport's progress with the status bar.

Custom naming of .eml files

The MessageExport "Export to EML" export format is a set of instructions that can be edited by the user, giving lots of control over how MessageExport performs its functions. For example, if you want to change how MessageExport names the .eml files, click the settings button and go to the Naming tab.

MessageExport profile can be modified to name .eml files using metadata from the email.
Naming .eml files

MessageExport is a versatile add-in for Microsoft Outlook that expands Outlook's ability to export email to many different formats, including .eml format.  Encryptomatic LLC is the developer of MessageExport, and they offer a free 15 day trial.  After the full trial, you can continue to use MessageExport to export messages individually, and can activate the full version at any time.

Download a free trial of MessageExport.

[updated 2019]









Friday, June 21, 2019

Automating Email To PDF Conversion Using MessageExport Add-In For Microsoft Outlook

MessageExport is an add-in for Microsoft Outlook (2010/2013/2016/365) that extends Outlook's ability to manipulate email. Among MessageExport's many capabilities is the automation of Outlook email to PDF. You can use MessageExport to automatically convert Outlook email into PDF files, with options to convert email file attachments into PDF as well.

The basic method of using MessageExport is to select the emails you want to convert in the Outlook mail list, choose the export profile (that's the target format selected from the drop down list, such as pdf, msg, csv, etc), and then click the "Export" button.

Export Outlook mail automatically using the MessageExport add-in. This image shows the MessageExport toolbar in Outlook 2010.
MessageExport Toolbar in Outlook 2010

MessageExport's "Export Profiles" give you a lot of control over how they function. You can create your own export profiles or edit the existing profiles. Let's talk about how we can set MessageExport to automatically export email messages to PDF.

Once MessageExport is installed on your computer (a free 15 day trial is available for testing), consider how you want message to flow. For example, do you want to export only certain messages to PDF format?  If so, you should begin with an Outlook rule that will place a copy of specific messages into an Outlook folder. MessageExport can then be setup to monitor that folder and export any emails that are copied to that folder into PDF files.

Next, ask yourself how you want to handle email file attachments. Should MessageExport ignore attachments?  Embed them as separate files within the PDF?  Should it extract the files to disk? Or should it try to convert the file attachments into the PDF document image?

Once you've come to a decision on the above items, let's proceed. 

In our example today, I am going to have MessageExport convert all email messages that are copied to a specific folder into PDF files.

First, right click on your Outlook folder structure and select "new folder." 
Next, setup an Outlook rule that will copy email that meet your specific criteria to this new folder.
Third, go the MessageExport settings and edit the Export Profile to process new email messages that arrive in this folder. Here's how to accomplish step three in detail.

First, go to the MessageExport toolbar and select the profile called "Export to PDF - attachmetns converted/included."  Then click the Edit Profile button.


Click Edit Profile will cause the profile settings window to appear. Next, change the "Export From" field to "Predefined Folder with Subfolders."  This will cause a folder window to popup. Select the Outlook folder where your Outlook rule will be copying emails. This folder will contain the emails that MessageExport will process.

Image shows MessageExport's settings screen where you can setup automatic email-to-pdf processing.

To have MesageExport only save new email messages, check the box that says, "Turn on Export History."  Now it will only export an email one time and prevent duplicates.

From here, click the tab called "Scheduler" to setup the intervals at which MessageExport will check the folder and process any new emails.  Click "Enabled" to turn on the scheduler.
You can then set the time for the first execution of the schedule, as well as an optional last date. The schedule can be set to repeat at any interval you wish. Intervals are scheduled in minutes. To repeat every hour, just type in 60 minutes.


Schedule Outlook email export with MessageExport add-in
MessageExport's Outlook Scheduler
Click Ok, and you're ready to go!  MessageExport will run this schedule at the interval you specify, will convert any new email messages to PDF that your rule places in the target folder, and will copy those PDF files to a location that you specify.

Thanks for reading, and if you have any questions please ask them in the comments field below.






Thursday, May 23, 2019

How to Export an Outlook Email Folder

Outlook provides limited options when copying email beyond the pst or ost file containing the mail folder.  The easiest way to move emails from an Outlook folder is to open that folder, then select all of the emails by typing Control-A.  Drag and drop the emails to your Windows desktop. They will be saved as Outlook .msg email files.

How to save Outlook emails from an Outlook folder to the Windows desktop.
Saving Emails from Outlook Folder to Desktop


If you need more control over the process, such as converting the emails in the Outlook folder to a file type other than .msg (such as .eml, .pdf, .csv, .doc, etc), try a 15 day free trial of MessageExport add-in for Outlook.

MessageExport lets you easily create customized export profiles (or functions) that export a specific or selected Outlook email folder, in specific ways.  For example, an export profile could be set to run on the Sent Items folder,  convert any new email items in that folder to PDF, and save the PDF files in a folder on your hard drive.  If its important to automate the export, a timer may be set so that MessageExport automatically runs the export profile after time period you specify.

Exporting with MessageExport Add-in


After installing the free trial of MessageExport, you'll find the add-on has been added to your Outlook toolbar.

Add-in exports Outlook email folders.
MessageExport toolbar in Outlook

In this demonstration, we want to create a MessageExport profile that will export all of the emails in the Sent Items folder and save them to PDF.   To do this, we can either create an entirely new export profile, or edit an existing profile.  Today, I'm going to edit the "Export to PDF" profile and change it fit our need.

The first step is to select the profile we want to change from the drop down list in MessageExport.

Next, click the "Tool" icon in the toolbar. This opens the profile in edit mode.

Under "Main Export Settings," tell MessageExport to export from "Predefined Folder." This will open a Outlook folder structure explorer. Find the Outlook folder(s) you want to export email from, and tick the box next to it.


Screen shot showing Outlook email folder with check boxes adjacent.
Select the Outlook folder
The final setting to set is Main Export Setting > Export Format.  For our example, we want it set to PDF, although there many formats you can choose from.

Screen image showing location of export format setting, and PDF selected.
Export Format Setting

It may also be a good idea to check the box next to "Turn on Export History." Doing so will prevent MessageExport from duplicating emails that have already been export from Outlook to PDF.

Click Ok, and run your new MessageExport profile.


There are so many ways that MessageExport can be configured. Our support team is always ready to advise customers who need to build particularly complex export profiles. 

Download the 15 day free trial of MessageExport see how much time it can save you!


Friday, July 27, 2018

Automatically Convert Outlook Email to PDF using MessageExport

Encryptomatic LLC's MessageExport(TM) add-in for Microsoft Outlook lets you transform your email content in lots of useful ways.

Normally, people simply select the emails they want to export and then click the "Export" button.  But what if your needs are little more complex than that?  What if you want to always export new emails to PDF files, and you want it to be done automatically, rather than manually?

This article shows how use MessageExport to convert inbound email messages into PDF files, automatically.

Editing Email Export Profiles

You can create new and unique export profiles in MessageExport. However, for simplicity, we are going to alter the existing"Export to PDF" profile so that when a new email message is received, MessageExport will automatically convert it to a PDF file.

From the MessageExport toolbar in Outlook, select the "Export to PDF" profile.

This is the MessageExport toolbar tab in Microsoft Office Outlook 2016.
Select Tools icon to edit an Export Profile.
This will bring open the settings for the "Export to PDF" profile.

Common settings tab in MessageExport add-in for MS Outlook.
Export Profile Settings.
On the "Common" tab, change the "Export from" drop down list to "Pre-defined folder," and then set the "Outlook folder" to your Inbox.

Its also a good idea to check the box for "Turn on Export History" to avoid duplicating emails during the export process.

Now jump to the tab labeled "Scheduler."

MessageExport scheduler tab in settings.
Scheduler Tab
The Scheduler tells MessageExport to run this export profile on a time table that you select.  Lets say we want to run this export profile once every hour. Here's how we do that.

First, click "Enable" to activate the scheduler. 
Next, click "Repeat every..." and enter "1" into the Hrs column.

Save it, and you're ready to go.

MessageExport will now check your Outlook inbox every hour. If it finds any new emails there, it will automatically convert them to a PDF file.

To stop the automatic email conversion process, just uncheck "Enabled."

There are countless other ways you can configure MessageExport using the scheduler. 





Wednesday, November 30, 2016

How to Save Outlook E-mails to Your Hard Drive or USB Drive

So you have some important emails in Microsoft Outlook that you would like to save to your hard drive or to a portable USB drive?  Here's how to do it.


  1. Create a folder on your Windows desktop or USB drive.
  2. Select the emails in Outlook
  3. Using your mouse, drag the emails to your folder and release.


Outlook will start save those emails to the folder as individual .MSG email files.  MSG files are single emails stored outside of Outlook.  To access these files later, you will need to have a computer with Outlook installed, or a special .msg file viewer.

Outlook automatically names the .MSG files using the message title; there is no way to apply a special file name to the .msg files with Outlook.

What if I Don't Want to Save Outlook Emails to Msg Files?

If you would rather save your Outlook emails in a more open accessible file format, such as PDF, Text, MHT, HTML, MBOX, EML, or if you would like to apply a special naming structure to exported MSG files, then you will appreciate the tools that MessageExport add-in brings to Outlook.


MessageExport integrates with Outlook 2016/2013/2010/2007 toolbars, and makes converting Outlook emails to different formats very simple.  Just select the emails in the Outlook mail list, choose the export format from the drop down list, and click "Export."

MessageExport toolbar in Outlook


MesageExport can also be used to apply a special naming structure to the files save to your Windows hard drive or USB stick.  For example, you can number the emails, include the date or sender information, recipient info, and much more.

Screen shot of the file naming section of MessageExport's settings.
Configure File Naming 


Try it Free

Download a free 15 day free trial of MessageExport.  No registration and no credit card is required. Start saving your important emails today!





Wednesday, November 18, 2015

How to Export Outlook Emails From a Nested Folder Structure

We get it. You spent months or years organizing your Outlook email into logical folders.  Now that a situation has come up that requires that you to convert or export those emails to PDF, EML, MSG or any other  file format, you will surely want to preserve the folder structure.

Doing this process manually sounds like a nightmare. The idea of converting each email into, say, a PDF file and then copying that file into a Windows folder that mirrors your Outlook organization might be enough to put you off the entire project.



MessageExport is an add-on for Microsoft Outlook that tightly integrates with Outlook's menu system.  It works with Outlook 2016/2013/2010 and 2007, both 32 and 64 bit versions of Outlook. MessageExport was created by Encryptomatic LLC to help simplify Outlook email conversion. Among its tool set is the ability to convert email to various formats (PDF, MSG, EML, MBOX, CSV, HTML, among them) while preserving a nested Outlook folder structure.

This image below shows MessageExport installed in the Outlook 2013 menu.

With MessageExport, you can select individual emails,  bulk select emails, select entire folders to export. For example, if you have an Outlook folder with subfolders and you wanted to save all of those nested emails as .MSG files, but you need to make sure that the exported MSG files will mirror your Outlook folder organization, here's what to do.

First, select the MessageExport profile called "Export MSG folder tree."

Convert Outlook emails while preserving the Outlook nested filing structure
Second, select the Outlook folder you want to export.

Outlook 2013 screen shot showing nested email folders.
Nested Outlook email folders

Finally, click the "Export" button to begin the operation.

MessageExport toolbar in Outlook 2013 with position of Export button indicated
Location of Export button


Because of naming length restrictions in the Windows file system, MessageExport may need to truncate the name of the folder if it's really long. The good news is that when the email export operation is done, your emails will be organized in folders that mimic your nested Outlook folders.

MessageExport's profiles can be customized to your requirements. For example, if you do not want to automatically export sub folders, you can edit the export profile and change it to "selected folders."

Export email from Outlook 2013 folders with MessageExport add-on.
Export Selected Folders
Now MessageExport will only export email from a folder that you specifically choose.  You can edit, create and delete as many export profiles as you want. 

Try MessageExport Add-in for Outlook, Free


A free 15 day trial of MessageExport is available.  Unfortunately the trial limits export operations to 50 emails per batch. 50 emails is more than enough to show off most of MessageExport's features, but if your nested Outlook folders are holding hundreds or thousands of email messages like mine, MessageExport will only convert the first 50 emails. This means that during the free trial, MessageExport may not continue on to create the deep nested Outlook folder structure before it hits the 50 email limitation.  Rest assured, this is a limitation of the trial that does not exist in the licensed version of MessageExport.    

MessageExport costs $79.99 for a single license and includes a year of updates and support. Your satisfaction is guaranteed by a no-hassle 30 day full money back guarantee.

If you have any questions, let us know in the comments below.



Tuesday, August 25, 2015

Using the MessageExport Toolbar to Export E-Mail Messages From Microsoft Outlook 2013

MessageExport add-on for Microsoft Outlook helps you convert e-mail messages from your Outlook .pst or .ost file into PDF documents or other image files.  Because Microsoft Outlook is very limited in it's native export capabilities, MessageExport is installed to make it easier to extract e-mails from Outlook.

MessageExport supports Windows versions of Microsoft Office Outlook, including Outlook 2013, 2010, and 2007.  MessageExport integrates closely with Microsoft Outlook's menu system. The functions for the add-on can be accessed from a new Outlook menu tab titled "MessageExport."

Image shows the MessageExport toolbar in Outlook 2013.
MessageExport Toolbar in Outlook 2013
Clicking on the tab reveals the drop down menu.  In the image above, "Export to PDF/A" format is selected.  To convert one or more e-mails into PDF/A format you would first select or highlight the messages from Outlook's mail list, and then click the "Export" button.

Screen shot of the Export button in MS Outlook toolbar, with "PDF/A" shown in the selection box.
Export Button Begins Outlook Email Conversion Process
 Clicking "Export" starts the conversion process, and you may be asked to select a folder to contain the converted e-mails.

While this example shows how MessageExport converts e-mail to PDF, there are many other formats to choose from.  By clicking the drop down list, you can select from 30 more other useful conversion formats.

Drop down list showing email conversion formats that are available in Microsoft Outlook.
Choose the desired e-mail conversion format from the list.
While the drop down list and the Export button will be enable users to accomplish most e-mail export tasks with MessageExport, let's also examine the five other toolbar features.

Screen shot showing the quick access functions in the MessageExport toolbar for MS Outlook 2013.
MessageExport toolbar functions


The Wizard function will step you through the process of creating a new export profile that will appear in the MessageExport toolbar drop down list. This is a great way to quickly build an export profile that can accomplish a wide range of specific features. Creating new profiles lets you automate e-mail export tasks and helps you get your work done faster.

Add-Profile Wizard

The Add Profile button is for advanced users. It lets you setup export profiles without having to interact with the Wizard.

Add Profile Button


The Tools button lets you edit the current selected export profile. Use this button if you want to make changes to the way a profile operates.

Access MessageExport's settings


The explorer window button will open a window in Outlook that lets you interact with the Windows file system. You can convert Outlook emails to the selected export profile just by dragging them and dropping them to this file system Window.

Access MessageExport's Outlook file system explorer feature

The Settings button gives full access to all of the MessageExport functions, including registration and error logging systems.

Access MessageExport's settings

Behind the settings of MessageExport are many different options that you can customize. MessageExport add-on for Outlook is capable of accomplishing many complex e-mail export tasks that can make your work with email more productive. 

If you have any questions, post them in the comments below, or visit the MessageExport home page to download a free 15 day trial.







Thursday, February 26, 2015

How to Save Outlook Email as PDF Files


Saving Outlook E-mail to PDF is Fast with MessageExport


Despite the rise of social media e-mail remains an important method of customer communication for businesses, and Microsoft Outlook is an important part of e-mail. The MessageExport add-on for Outlook, by Encryptomatic LLC, is a leading tool for accurately converting Outlook mail to Pdf portable documents.

MessageExport is used extensively in the legal, insurance and government industries.  It excels at automating multi-step export processes.   If your boss asks you to convert messages from a client to PDF and place them on a shared drive, this seemingly simple request can actually encompass several complex steps.  Converting e-mail to PDF begins to become complicated as we consider the problem of e-mail file attachments.




MessageExport brings email-to-PDF conversion to the Outlook context menu. As the video demonstrates, using MessageExport is a simple as selecting the individual e-mails or the email folders, and clicking the "export" button.

Screen image of the MessageExport PDF export settings in Outlook.
Outlook PDF Export Profiles
Some of the options that MessageExport brings to Outlook include create a PDF file with the file attachments embedded within the PDF document;  attachments converted and appearing within the PDF document image; saving the attachments to disk, separate from the PDF file.

Multiple emails can be saved into a single PDF document.  MessageExport also supports the PDF/A (ISO 19005-1) specification.

MessageExport also brings other formats to Outlook in addition to PDF. These include MBOX, MSG, ZIP, EML, MHT, HTML, JPG, GIF, CSV, GIF, etc.

Learn more about MessageExport by downloading the free trial software.  If you have any question, please post in the comments below.


Tuesday, February 24, 2015

How to Save Outlook E-mail as TIFF Files

TIFF stands for "Tagged Image File Format."  TIFF is a lossless file format, and so file sizes are larger than the common JPG file format.  The .TIFF file format  was developed by Aldus Corp in 1986, and found broad acceptance and usage in the printing industry because of the high quality of the TIFF image.  TIFF files may be compressed or uncompressed.  Support for TIFF files today is found in most imaging and drawing software, and desktop publishing programs. The format is now native to the Microsoft Windows operating system. 

TIFF is often used in e-mail archiving applications. Because of the quality of a TIFF image, saving an e-mail to TIFF format offers a way to preserve an image of the message in a format that widely accessible, time proven and likely to persist into the future.

The MessageExport Add-in for Microsoft Outlook, developed by Encryptomatic LLC, supports the conversion of Outlook e-mail to TIFF format. This article describes the simple steps required.





After installing MessageExport, the toolbar will be added to the Outlook menu.

This is a screen image of the MessageExport add-on's integration with MS Outlook.  "Export to TIFF" is selected in the list.
MessageExport Toolbar in Outlook with TIFF export selected.

To export Outlook e-mail to TIFF, first select "Export to TIFF" from the MessageExport drop down list.

Next, select the messages you want to to convert from the mail list.

Finally, click the "Export" button to start the process.

E-mail messages can be very long.  MessageExport preserves the integrity of the TIFF-converted email  by not including page breaks or formatting, since these things were not part of the original email.  Below is an example of an actual email converted to TIFF format by MessageExport.

An image of an email converted from Outlook into TIFF format by MessageExport.
An Outlook Email converted to TIFF

MessageExport can convert a single e-mail to TIFF, or any quantity that you select. It can also export e-mail from a selected folder.

There are many ways to customize MessageExport.  We recommend watching the short video attached to this article. It describes how to customize MessageExport so that it will apply a unique naming structure to the resulting TIFF files.

MessageExport adds many e-mail conversion capabilities to Microsoft Outlook 2003/2007/2010/2013.  Formats other than TIFF supported by MessageExport include PDF, JPG, PNG, BMP, ODT, CSV, MBOX, and others.

Download a free 15 day trial of MessageExport. Install and uninstall assistance is provided by Encryptomatic LLC's support team.

We hope you found this article useful.  You are welcome to  continue this conversion below in the comments, or contact us directly with your questions. We respond to e-mails to supportline at encryptomatic.com. You can call us at +1-651-815-4902 x2.








Tuesday, December 30, 2014

Bulk Converting Outlook email to Text with MessageExport™ add-in

The MessageExport add-in is a helpful set of tools for Microsoft Outlook users that improve personal productivity by automating and simplifying e-mail export chores. Today we're going to discuss how to export Outlook emails into text files. 

We will look at how to accomplish the task of exporting email to text first using Outlook's own capabilities.  Next, we'll perform the same task using the MessageExport add-in for Outlook.  By the end of the article you'll understand the limitations of MS Outlook when converting email to text, as well as the added capabilities that MessageExport brings to the Outlook environment.

Exporting Outlook email to Text


Outlook natively includes the ability in Outlook 2013 to save selected emails into a single text document.  Here are the steps to accomplish this with Outlook.

First, select the messages from Outlook's mail list so they are highlighted. You can select one, or many emails.

Next, go to Outlook's File menu, and select "Save As Text."

Save Outlook email as text.
Outlook "Save As"

Outlook will open a dialog to prompt you for the format type, and the file name.

Outlook's Save File As dialog box.
Save as type, "Text Only"
When you click "Save," Outlook will export all of the selected emails into a single text file.

Image shows an email converted to text format by MS Outlook. It includes the email header info.
Header of an email converted to text by MS Outlook 2013.

Outlook 2013 does not provide the ability to export emails as individual text files. To export emails individually requires a separate "save as" operation for each email.

Exporting Outlook Email To Text With MessageExport

Now let's perform a similar email-to-text export operation using the MessageExport add-in for Outlook.

Once gain, the first step is to highlight the messages we want to export in the Outlook mail list. We can select one email, all of the emails in the list, individual messages.

Next, select the "Export to Text" profile from the MessageExport toolbar.

Encryptomatic MessageExport add-in toolbar in Outlook 2013 with the "Export to Text" profile selected in the dropdown box.
MessageExport add-in toolbar
Click the export button in the MessageExport toolbar, and select a target folder on your hard drive or storage media. MessageExport will begin converting your Outlook emails into individual text files.

An Outlook email message saved as a text file by MessageExport add-in, displaying the email header information.
An Email Message Saved as Text File with the MessageExport Outlook add-in.
While the email text output looks similar between Outlook and MessageExport, there are benefits to using MessageExport.

First, MessageExport lets you bulk export emails to individual text files, while Outlook will only save selected emails into a single text file.  To export emails to individual text files with Outlook requires saving them individualy, a repetitive task that is very tedious and inefficient.

Second, MessageExport can apply a custom naming scheme to the individual text files it creates.

Third, MessageExport can remember which emails have already been exported, avoiding duplication.

Fourth, MessageExport can process email file attachments as part of your export operation. File attachments can be saved outside of the text file to an appropriately named subfolder.

Fifth, you can automate the export of Outlook email to text files. Unattended operation is supported, and you can also select which folders to export.

MessageExport add-in for MS Outlook allows for customization of the email-to-text export profile.
MessageExport's Text Export Settings May Be Customized.

MessageExport has many other powerful capabilites beyond those discussed in this article. In addition to text files, it adds other useful formats to Outlook including PDF, CSV (Excel), Gif, Tif, Mbox, Odt, Msg, Eml and others.

MessageExport costs $79.99 for a single license. Download a free trial and use it with no obligation for 15 days.

If you have any questions, please post them below. We'll be glad to respond. You can also email us at [supportline at encrytomatic.com].












Wednesday, December 17, 2014

Bulk Converting Outlook Email to PDF With Symantec Enterprise Vault

Symantec® Enterprise Vault™ is an information archiving product used in many large organizations. It allows administrators to apply policies to collected data, while protecting and gathering information in a centralized repository.

Enterprise Vault includes a Microsoft Outlook add-in.  Outlook data is stored in the vault, and emails are replaced with a short text stub file.  The Outlook mail list looks fairly normal, as only the first 100 characters or so are displayed in the expanded mail list. When an Enterprise Vault user clicks on an Outlook email message the content of the email is quickly retrieved from the vault, and displayed in a separate window.

For all it's benefits, Enterprise Vault presents Outlook users with some difficulty while exporting emails in bulk. The MessageExport™ add-in by Encryptomatic® integrates with Outlook and Enterprise Vault. MessageExport allows users to retrieve emails from the vault so that it can perform bulk email export functions, such as saving vaulted emails in .pdf, .msg, .tiff and other useful file formats.

Before exporting vaulted emails with MessageExport, you'll first to enter your credentials. Enter the MessageExport settings and choose the "Enterprise Vault" settings.


Bulk export email from Outlook when Symantec Enterprise Vault is installed with MessageExport add-in.
Setup Enterprise Vault Connection in MessageExport
After the credentials are entered, you're now ready to export emails. The process for exporting emails is the same as a non-Enterprise Vault environment. Just select any email or Outlook folder, choose the export profile (such as Export to PDF) from the drop down list, and click the "Export" button.


MessageExport toolbar integration with Outlook 2013. Includes Enterprise Vault integration.
MessageExport integration with Microsoft Outlook.

For more information on MessageExport, and a free trial, visit the product home page.



 

Monday, November 10, 2014

How to Export an Outlook Email Folder to your Windows Desktop



Microsoft Outlook is a great email client, but getting you email messages out of Outlook has never been very easy. The MessageExport add-in makes exporting email messages much easier.

In this tutorial we will show you how to export an entire Outlook email folder to your Windows desktop.  The messages will be converted into .msg files, which are invidual Microsoft Outlook email messages. Each .msg file contains a message and all meta data associated with that email, as well as file attachments.




MessageExport operates under the idea of Export Profiles.  These instruction sets that you select from the MessageExport drop down list.  Any Export Profile may be customized, edited, or otherwise changed to fit your specific need.  New profiles can be easily created.

First choose the profile you want to change and then click the Edit Profile button.
Location of the Profile Editor in MessageExport.
Edit Profile

Under "Main Export Settings," locate the "Export From" drop down list and select from among the options.  Choose "Selected folders with Subfolders" if you want MessageExport to always export the selected mail folder and any subfolders each time you use this Export Profile.

Setup MessageExport to export the selected Outlook email folder.
Selected Folders with Subfolders

Click Ok. Now when you use this edited export profile in Outlook, MessageExport will always export the entire folder and any subfolders.

For more information or free trial, visit the MessageExport product home page.






Wednesday, September 3, 2014

Exporting Outlook email to your Windows desktop as .msg files

Saving your email messages from Microsoft Outlook to your Windows desktop is easier with the MessageExport add-in by Encryptomatic LLC.  This article will show how you can save Outlook emails to your Windows desktop as .msg files.  We'll look at how this is done using Outlook directly, and the advantages of using the MessageExport add-in for Outlook to accomplish this task.

Exporting email as .msg files from Outlook


Our example will be using Outlook 2013.  The easiest way to save a message outside of Outlook is to just drag it from the maillist and drop it to your desktop. This method works well when converting one or a few hundred emails to .msg files.



The resulting .msg files will be named for the email subject line. There is no method in Outlook to customize the file name.

Using MessageExport to save Outlook email as .msg files.


MessageExport is an add-in for Microsoft Outlook. It installs as part of Outlook's menu system.  It has many powerful capabilities for converting and copying Outlook emails.

MessageExport toolbar installs with MS Outlook to expand export abilities.
MessageExport add-in for Outlook.

With MessageExport, you can convert one, or thousands of Outlook emails to .msg, .pdf and many other formats.  The resulting files can have a custom name which may include concatenated fields from the email, such as sender's email address and date received or subject.  The combinations are endless.

When export Outlook emails to .msg, MessageExport allows applying a custom name to the files.
Customize .msg file names with MessageExport.

 MessageExport is $79.99 for a single license. A 15 day trial is available. Learn more about MessageExport.






Monday, June 9, 2014

How to Save Outlook Email as .EML Files

Saving Outlook Mail As .EML



Outlook email messages are usually stored in Microsoft's proprietary .pst and .msg file format.  In migrating your Outlook email, you may wish to convert your Outlook emails to .eml file format. An .eml file is an open specification file format (RFC-822) used by most non-Microsoft email clients and services.

Microsoft Outlook 2013 has a limited ability to export email messages. It can save individual messages to Text (.txt), Outlook Template (.oft), Outlook Message Format (.msg), and the newer unicode Outlook Message Format (also .msg). 

The Outlook 2013 "save as" menu showing Outlook's native export formats.
Outlook 2013 supported file types.

Wednesday, April 30, 2014

MessageExport Add-in Extends MS Outlook's Ability to Export Email to PDF, TXT, and Other Formats

While Microsoft Outlook is rightly the world's most popular email client, getting your email messages out of Outlook can be a challenge.   MessageExport is an add-in that improves the email export functionality of Microsoft Outlook, adding many new capabilities such as export to pdf, csv, text, html, mbox, gif and other useful formats. 

Developed by Encryptomatic LLC, MessageExport tightly integrates with the Outlook user interface to make it easy to export email from Outlook in different formats.


Introducing MessageExport Add-in for Outlook

MessageExport helps you get your email messages out of Outlook.  It is compatible with Microsoft Outlook 2013, 2010, 2007 and 2003, both 32-bit and 64-bit versions of Outlook, integrating tightly with Outlook's menus.

To use MessageExport, emails are selected from the Outlook email list, an export profile is selected, and then the blue "Export" button is clicked.


MessageExport integration with Outlook main menu toolbar.