Showing posts with label add-on. Show all posts
Showing posts with label add-on. Show all posts

Thursday, May 23, 2019

How to Export an Outlook Email Folder

Outlook provides limited options when copying email beyond the pst or ost file containing the mail folder.  The easiest way to move emails from an Outlook folder is to open that folder, then select all of the emails by typing Control-A.  Drag and drop the emails to your Windows desktop. They will be saved as Outlook .msg email files.

How to save Outlook emails from an Outlook folder to the Windows desktop.
Saving Emails from Outlook Folder to Desktop


If you need more control over the process, such as converting the emails in the Outlook folder to a file type other than .msg (such as .eml, .pdf, .csv, .doc, etc), try a 15 day free trial of MessageExport add-in for Outlook.

MessageExport lets you easily create customized export profiles (or functions) that export a specific or selected Outlook email folder, in specific ways.  For example, an export profile could be set to run on the Sent Items folder,  convert any new email items in that folder to PDF, and save the PDF files in a folder on your hard drive.  If its important to automate the export, a timer may be set so that MessageExport automatically runs the export profile after time period you specify.

Exporting with MessageExport Add-in


After installing the free trial of MessageExport, you'll find the add-on has been added to your Outlook toolbar.

Add-in exports Outlook email folders.
MessageExport toolbar in Outlook

In this demonstration, we want to create a MessageExport profile that will export all of the emails in the Sent Items folder and save them to PDF.   To do this, we can either create an entirely new export profile, or edit an existing profile.  Today, I'm going to edit the "Export to PDF" profile and change it fit our need.

The first step is to select the profile we want to change from the drop down list in MessageExport.

Next, click the "Tool" icon in the toolbar. This opens the profile in edit mode.

Under "Main Export Settings," tell MessageExport to export from "Predefined Folder." This will open a Outlook folder structure explorer. Find the Outlook folder(s) you want to export email from, and tick the box next to it.


Screen shot showing Outlook email folder with check boxes adjacent.
Select the Outlook folder
The final setting to set is Main Export Setting > Export Format.  For our example, we want it set to PDF, although there many formats you can choose from.

Screen image showing location of export format setting, and PDF selected.
Export Format Setting

It may also be a good idea to check the box next to "Turn on Export History." Doing so will prevent MessageExport from duplicating emails that have already been export from Outlook to PDF.

Click Ok, and run your new MessageExport profile.


There are so many ways that MessageExport can be configured. Our support team is always ready to advise customers who need to build particularly complex export profiles. 

Download the 15 day free trial of MessageExport see how much time it can save you!


Tuesday, April 23, 2019

Installing MessageExport Add-on in Microsoft Office Outlook 365

MessageExport add-on brings additional email export functionality to Microsoft Outlook 365.  With MessageExport installed, Outlook 365 can save emails as PDF files, and automatically run user scheduled export actions.  Although email-to-pdf export is a major feature of MessageExport add-on, it can also save email to other formats, including CSV, EML, MBOX, JPG, GIF, TIF, Text, PNG, MHT and more.

MessageExport is free to try for 15 days.  Following the free trial, leave MessageExport installed! Although it will no longer run schedules or bulk export, you can continue to use it to individually export emails.  You can also convert the "free" version of MessageExport into the full version any time with an activation code.



Installing MessageExport


To install the 15 day free trial, visit the publisher's website and get the latest code-signed installer for MessageExport.

MessageExport is an add-on for Microsoft Outlook 365. It also supports Outlook 2019, 2016, 2013 and 2010.  Without a supported version of Microsoft Outlook, you should not install MessageExport.

A 64 bit version of Windows 10, 8, 7 or Vista, and a minimum of 2 GB of RAM is recommended.  32 bit Windows and 32-bit Outlook is supported, but performance may be compromised.

Tip: Outlook 365 must be closed before the MessageExport installer can begin.

Click on the MessageExport installer and follow the prompts!


Screen image displaying, Welcome to the MessageExport Setup Wizard
MessageExport Setup Wizard

Screen image displays "Accept End User License Agreement."
Accept End User License Agreement

Screen image shows "Select installation directory."
Select the application folder. Default is recommended.

Screen image with options for importing new export profiles into MessageExport.
If you are updating MessageExport, choose the best option for your installation.

Screen image displays, "The setup wizard is ready to begin the MessageExport Installation."
Begin the installation process.

Installing MessageExport
MessageExport installer will copy files to your computer.

Installation of MessageExport is completed
Finished!  Time to restart Outlook 365.

When the MessageExport installer wizard finishes, restart Microsoft Outlook 365 and lets verify that MessageExport  is now part of the Outlook menu system.
Outlook 365 start screen and logo
Start Outlook 365

MessageExport tab in Outlook 365
Find the MessageExport tab in Outlook 365
To start using MessageExport, choose an email (or several emails) from the Outlook mail list.  Then, choose an export profile from MessageExport's drop down list and click "Export."

To purchase a license for the full version of MessageExport, click "Get Full Version" from the toolbar.  After you receive your registration code by email, paste it into MessageExport's "Registration Code" field and click "Activate."

MessageExport add-on software activation screen.
Activating MessageExport add-on for Outlook 365.
Now you are ready to get to work!  If you have any questions or need assistance, contact the MessageExport support team at Encryptomatic LLC, or call +1-651-815-4902 x2.