Email to Html: How to Save Microsoft Outlook Emails as Html Files

 So you want to turn an email message into a web page?  Yes, you can do that!  This article discusses two ways to convert your Outlook e-mails as HTML web page files. The first method will be to use the native capabilities in Microsoft Outlook 2013, and then we will do the same task using the MessageExport add-on for Outlook.

Saving Email to HTML in Outlook 2013

Outlook 2013 has the native ability to save emails as html files. Here's how to convert email to html in Outlook 2013:
1. select an email from the Outlook mail list.
2. Go to File > Save As and select HTML from the "save as type"
3. Click the save button to save your email.
4. Outlook can only save one email at a time. For bulk email to html conversion, read on.

Saving email in html format from Outlook

How to Bulk Convert Outlook Email to HTML

MessageExport is add-on software developed by Encryptomatic LLC. It adds new many new and useful export formats to Microsoft Outlook 2013 through 2007, including bulk email to html conversion. MessageExport is compatible with both the 32 and 64 bit versions of Outlook.

As we learned in the last section, Outlook is only able to convert one email message to HTML at a time. If you selected more than one email in the Outloo mail list, then the "save as html" option would not have been present as a selection in the "save as type" drop down list.

MessageExport's integration is visible in the Outlook toolbar. You can convert any number of Outlook emails to HTML format. First, select the emails in the mail list. To choose them all, type Ctrl-A.

MessageExport Toolbar. Export to HTML

Next, go to the MessageExport toolbar and select "Export to HTML."
Finally, click the "Export" button and choose the folder on your hard drive that will hold the html files and any picture elements that are contained in the email.

Trying MessageExport

While you won't need MessageExport to convert just one two emails to HTML, it's very useful if you need to automatically convert emails, or if you are converting dozens, hundreds or thousands of emails at once.  In addition to email to Html, MessageExport adds PDF, CSV, MHT, PNG, GIF, TIF, DOCx, and many other formats. If you work with email, MessageExport may be able to save you time.

MessageExport profiles flexibility in how it operates. For example, you can apply a structured name to the html docs you export. You could also implement automatic exports using the scheduler function. This would allow you to check a list of selected folder and export any new emails automatically to html.

MessageExport profile editor lets you schedule html email exports.

Get a free 15 day trial of MessageExport, and take it for a test drive. If you agree it can save you time, the cost is just $79.99.

If you have questions post them below, or call us at 1-651-815-4902.  We looking for talking with you.

Using the MessageExport Toolbar to Export E-Mail Messages From Microsoft Outlook 2013

MessageExport add-on for Microsoft Outlook helps you convert e-mail messages from your Outlook .pst or .ost file into PDF documents or other image files.  Because Microsoft Outlook is very limited in it's native export capabilities, MessageExport is installed to make it easier to extract e-mails from Outlook.

MessageExport supports Windows versions of Microsoft Office Outlook, including Outlook 2013, 2010, and 2007.  MessageExport integrates closely with Microsoft Outlook's menu system. The functions for the add-on can be accessed from a new Outlook menu tab titled "MessageExport."

MessageExport Toolbar in Outlook 2013

Clicking on the tab reveals the drop down menu.  In the image above, "Export to PDF/A" format is selected.  To convert one or more e-mails into PDF/A format you would first select or highlight the messages from Outlook's mail list, and then click the "Export" button.

Export Button Begins Outlook Email Conversion Process

 Clicking "Export" starts the conversion process, and you may be asked to select a folder to contain the converted e-mails.

While this example shows how MessageExport converts e-mail to PDF, there are many other formats to choose from.  By clicking the drop down list, you can select from 30 more other useful conversion formats.

Choose the desired e-mail conversion format from the list.

While the drop down list and the Export button will be enable users to accomplish most e-mail export tasks with MessageExport, let's also examine the five other toolbar features.

MessageExport toolbar functions

The Wizard function will step you through the process of creating a new export profile that will appear in the MessageExport toolbar drop down list. This is a great way to quickly build an export profile that can accomplish a wide range of specific features. Creating new profiles lets you automate e-mail export tasks and helps you get your work done faster.

Add-Profile Wizard

The Add Profile button is for advanced users. It lets you setup export profiles without having to interact with the Wizard.

Add Profile Button

The Tools button lets you edit the current selected export profile. Use this button if you want to make changes to the way a profile operates.

Access MessageExport's settings

The explorer window button will open a window in Outlook that lets you interact with the Windows file system. You can convert Outlook emails to the selected export profile just by dragging them and dropping them to this file system Window.

Access MessageExport's Outlook file system explorer feature

The Settings button gives full access to all of the MessageExport functions, including registration and error logging systems.

Access MessageExport's settings

Behind the settings of MessageExport are many different options that you can customize. MessageExport add-on for Outlook is capable of accomplishing many complex e-mail export tasks that can make your work with email more productive. 

If you have any questions, post them in the comments below, or visit the MessageExport home page to download a free 15 day trial.

How to Add an Email to a PDF Document?

Add Email to PDF

Previously, we discussed how to use MessageExport to add email messages to an existing pdf file. Today we would like talk about accomplishing this same task with PstViewer Pro, a sister product to MessageExport.  While MessageExport is an add-in that works with Outlook,  PstViewer Pro works outside of Outlook. In fact, it doesn't require the presence of Outlook to open .pst or .ost files.

Formatting email messages into PDF documents present some unique challenges that are not present while converting regular documents to PDF. With email, it's important to include  the header information (sender, receipient, subject, date) to give the message context. It's also necessary to consider how the file attachments must be processed. For example, should the attachments be extracted from the email and saved to a folder? Should they be converted into the PDF document? Or is it better to embed them within the PDF so that the file can be extracted later.

Like MessageExport, PstViewer Pro includes a function to an email message to the end of an existing PDF file.



First, select the e-mails from PstViewer Pro's email list.  Selected e-mail appears in a blue highlight.

Second, go to the Export tab and click "Add to PDF File."

Add e-mail to a PDF file

Either type the name of a new PDF file, or select an existing PDF file.

That's it!  The e-mail is converted and it's image will be appended to the bottom of the PDF file that you selected.

This feature allows you to add e-mails to a single PDF file as you discover them.  PstViewer Pro also has the capability to export multiple e-mails to multiple or individual PDF files, in a single batch export operation.

Download a free trial and follow along with the video. The trial lasts for 15 days.  The cost of a single PstViewer Pro license is $69.99.

Be sure when you please your order that you acquire the original PstViewer Pro by Encryptomatic LLC. Beware of brand hijackers who are trying to benefit from the good name of Encryptomatic's PstViewer Pro software.

If you have any questions, post them below or email supportline at encryptomatic.com, and we'll be glad to get back to you.