Showing posts with label save Outlook e-mail as PDF. Show all posts
Showing posts with label save Outlook e-mail as PDF. Show all posts

Tuesday, August 25, 2015

Using the MessageExport Toolbar to Export E-Mail Messages From Microsoft Outlook 2013

MessageExport add-on for Microsoft Outlook helps you convert e-mail messages from your Outlook .pst or .ost file into PDF documents or other image files.  Because Microsoft Outlook is very limited in it's native export capabilities, MessageExport is installed to make it easier to extract e-mails from Outlook.

MessageExport supports Windows versions of Microsoft Office Outlook, including Outlook 2013, 2010, and 2007.  MessageExport integrates closely with Microsoft Outlook's menu system. The functions for the add-on can be accessed from a new Outlook menu tab titled "MessageExport."

Image shows the MessageExport toolbar in Outlook 2013.
MessageExport Toolbar in Outlook 2013
Clicking on the tab reveals the drop down menu.  In the image above, "Export to PDF/A" format is selected.  To convert one or more e-mails into PDF/A format you would first select or highlight the messages from Outlook's mail list, and then click the "Export" button.

Screen shot of the Export button in MS Outlook toolbar, with "PDF/A" shown in the selection box.
Export Button Begins Outlook Email Conversion Process
 Clicking "Export" starts the conversion process, and you may be asked to select a folder to contain the converted e-mails.

While this example shows how MessageExport converts e-mail to PDF, there are many other formats to choose from.  By clicking the drop down list, you can select from 30 more other useful conversion formats.

Drop down list showing email conversion formats that are available in Microsoft Outlook.
Choose the desired e-mail conversion format from the list.
While the drop down list and the Export button will be enable users to accomplish most e-mail export tasks with MessageExport, let's also examine the five other toolbar features.

Screen shot showing the quick access functions in the MessageExport toolbar for MS Outlook 2013.
MessageExport toolbar functions


The Wizard function will step you through the process of creating a new export profile that will appear in the MessageExport toolbar drop down list. This is a great way to quickly build an export profile that can accomplish a wide range of specific features. Creating new profiles lets you automate e-mail export tasks and helps you get your work done faster.

Add-Profile Wizard

The Add Profile button is for advanced users. It lets you setup export profiles without having to interact with the Wizard.

Add Profile Button


The Tools button lets you edit the current selected export profile. Use this button if you want to make changes to the way a profile operates.

Access MessageExport's settings


The explorer window button will open a window in Outlook that lets you interact with the Windows file system. You can convert Outlook emails to the selected export profile just by dragging them and dropping them to this file system Window.

Access MessageExport's Outlook file system explorer feature

The Settings button gives full access to all of the MessageExport functions, including registration and error logging systems.

Access MessageExport's settings

Behind the settings of MessageExport are many different options that you can customize. MessageExport add-on for Outlook is capable of accomplishing many complex e-mail export tasks that can make your work with email more productive. 

If you have any questions, post them in the comments below, or visit the MessageExport home page to download a free 15 day trial.