Why We Build Email Conversion Tools.

Since 2005, Encryptomatic LLC has developed and supported Windows software tools that help customers manage their e-mail content.  Being a small business, we enjoy working with customers large and small, helping them to achieve their goals.  To us, small means being nimble, and able to take the time to get to know our customers personally.  For more than a decade, we've listened to our customers and evolved our products in different ways to help them do the important work they are called to do.

What is MessageExport?

MessageExport is our add-in that brings new export capabilities directly to Microsoft Outlook 2016/2013/2010.  Exports be automated.  MessageExport is designed to provide basic functionality 'out of the box,' while giving power users the ability to design export processes that are specifically customized to their needs. 

While we've written extensively on this dedicated blog about how to accomplish common tasks with MessageExport, there are just too many possibilities to cover them all.  That's why the Encryptomatic LLC support team works directly with customers to help them accomplish their goals.

What is MailDex?

MailDex is another product by Encryptomatic LLC. It duplicates much of the MessageExport functions. The biggest difference between MailDex and MessageExport is that MailDex works outside of Microsoft Outlook.  You don't even need to have Outlook installed for MailDex to function.

MailDex is right for users who need to manage different types of email content, not just Outlook .ost or .pst files.  MailDex also reads .msg, .eml, .mbox and winmail.dat files.  It creates an index of email content that can be searched quickly.  MailDex can let you create email indexes that contain millions of emails.

Like MessageExport, MailDex has the ability to export emails to PDF and many other formats.  In creating documents like PDF files from your emails, MailDex's index references the original source documents, and not a slimmed down content stored out of context in a database. Relying on the index for discovery and the original email file during the conversion allows MailDex to create documents that are very accurate and more in context.

We're Here

We understand that you're under a stressful deadline.  We're here to help our customers however we are able.  If we don't believe our product can do what you require, we'll tell you so.  We will always do our best to match you to the right product for your task, and to help you configure the product to accomplish that task.  We've been doing that since 2005, and we're looking forward to serving you well into the future.

Automatically Convert Outlook Email to PDF using MessageExport

Encryptomatic LLC's MessageExport(TM) add-in for Microsoft Outlook lets you transform your email content in lots of useful ways.

Normally, people simply select the emails they want to export and then click the "Export" button.  But what if your needs are little more complex than that?  What if you want to always export new emails to PDF files, and you want it to be done automatically, rather than manually?

This article shows how use MessageExport to convert inbound email messages into PDF files, automatically.

Editing Email Export Profiles

You can create new and unique export profiles in MessageExport. However, for simplicity, we are going to alter the existing"Export to PDF" profile so that when a new email message is received, MessageExport will automatically convert it to a PDF file.

From the MessageExport toolbar in Outlook, select the "Export to PDF" profile.

Select Tools icon to edit an Export Profile.

This will bring open the settings for the "Export to PDF" profile.

Export Profile Settings.

On the "Common" tab, change the "Export from" drop down list to "Pre-defined folder," and then set the "Outlook folder" to your Inbox.

Its also a good idea to check the box for "Turn on Export History" to avoid duplicating emails during the export process.

Now jump to the tab labeled "Scheduler."

Scheduler Tab

The Scheduler tells MessageExport to run this export profile on a time table that you select.  Lets say we want to run this export profile once every hour. Here's how we do that.

First, click "Enable" to activate the scheduler. 

Next, click "Repeat every..." and enter "1" into the Hrs column.

Save it, and you're ready to go.

MessageExport will now check your Outlook inbox every hour. If it finds any new emails there, it will automatically convert them to a PDF file.

To stop the automatic email conversion process, just uncheck "Enabled."

There are countless other ways you can configure MessageExport using the scheduler. 

Download a free trial of MessageExport on the product home page.

How to Save Time Managing Your Outlook Email with MessageExport.

Microsoft Office Outlook is a great way to manage your emails on Windows. But wouldn't Outlook be even better if you could easily convert emails to PDF and other formats, and then automatically copy them to a folder?

If you work with Outlook emails, you have to try MessageExport!  It's an Outlook add-in that will save you time and make you more productive.

MessageExport is free to try! Use it for 15 days.  MessageExport installs as an add-in for Microsoft Office Outlook on Windows.  You'll notice it in the Outlook toolbar.  

To use MessageExport, just select the emails in Outlook mail list that you want to convert. 

MessageExport add-on installed in Outlook 2016 toolbar.

Next, choose an export operation from the dropdown list, and then click "Export." 

MessageExport can convert one email message, or thousands of email messages to PDF and many other formats.

Download your free trial of MessageExport today!