Showing posts with label software. Show all posts
Showing posts with label software. Show all posts

Friday, May 15, 2020

MessageExport Update Adds Ability To Include Number of Email Attachments In File Name

MessageExport  is a popular add-in that extends Microsoft Outlook's export abilities to include formats like PDF, MHT, CSV, HTML, JPG, ODT, and much more. You can use MessageExport with Microsoft Outlook's rules feature to automatically save new messages that match your pre-set criteria.

The MessageExport toolbar in Outlook 2013.
MessageExport Add-on shown in Outlook 2013

Since version 2.3 includes a new feature, we wanted to expound on it so you can begin using it.

Using MessageExport's New Attachment Count in Email File Name

MessageExport gives users great flexibility to create a custom naming plan for the Outlook email messages they export.  They could also include the sending or receiving email address, send date, time, subject, etc.

Since MessageExport version 2.3, users can include an attachment count.  This idea came to us from one of our customers who needed a to identify the number of email attachments within an export Outlook email. To address this situation, we added the "att" field to the naming scheme.  "att" stands for attachments, of course.  If there are, say, six attachments in the message, you can now embed this information into the name of the exported email file.

Here is how to begin using the "att" function.

First, edit the MessageExport "Export Profile" that you wish to apply this function to.
Click on the "Export name" tab. Scroll down in the "Naming Schema Wizard" until you see the criteria called "Export Attachments Count." 
Click on it, and then click the arrow to add this criteria to the list of selected fields.

Name exported emails after message parts.
Adding the "Export Attachments Count" to an Export Profile

You can add additional fields to the Selected fields list.  In our example, I am going to have the attachment count as the first field in the name, followed by the "_" connector, the year the email was sent, the "+" connector, and the send month.

I could add more fields, or fewer fields, as MessageExport allows me to setup virtually any configuration of the data as necessary.  If the length of the file name exceeds the limits of the Windows file system, then the name will be truncated, so make every field count.

MessageExport naming schema, showing how to add email parts to the custom exported file name.
Adding attributes to the email export file-name schema.

Click Ok to save your naming schema and exit back to Outlook

I now select several messages with file attachments and export them using the profile I just edited. In my situation, I edited the "Export to MSG" profile, so I will be saving  the emails in .msg format.

After the export completes, here are the files that have been created by MessageExport in my target folder.

A list of exported emails with the number of attachments shown in their file name.
Files exported showing attachment count in their name

 Notice that the file name now includes 1att_, 2att_, 3att_, etc.. This corresponds to 1 attachment in this email, 2 attachments in those emails, 3 attachments, etc.  By viewing the name of the file, you can now instantly know how many files are inside that message.

If you have any questions, please post them below.
Download a free 15 day trial of MessageExport add-in for Microsoft Outlook and try it yourself!

Thursday, September 13, 2012

Conversion software reviews for Microsoft Outlook

Microsoft Outlook is a terrific email client, and hundreds of millions of us live and work in Outlook each day.  Outlook tells the story of our work and personal lives.  Our Outlook calendars tell us where to go, synch with our mobiles, and embody the story of where we've been and where we're going.

Our Outlook emails hold the ongoing stories of our friendships and our work lives, our hopes, dreams, accomplishments and frustrations.

Our Outlook contacts are our lifeblood to our social lives, allowing us to connect with whose important and meaningful.

Yet for all of the information that flows into Outlook, it's not always very easy to get information out of Outlook.  That's peculiar, since it's not called INlook -- it's OUTlook. We should be able to get stuff out of Outlook when its convenient to do so.

This blog will examine software and methods that will help us extract our important content from Outlook, and show us how we might convert it to whatever format we require.   Join  us regularly as we start up this new blog!  Please feel free to suggest software and tips in the comments.