Bulk Export Outlook Email to PDF Documents.

Expand Outlook's Email Export Abilities with MessageExport Plug-In

For heavy users of Microsoft Outlook, being able to save emails to different file formats can be a frustrating endeavor. Out of the box, Outlook offers very few options for converting email.  

Outlook Email Export Options Are Limited

Our MessageExport plug-in for Outlook solves that problem by integrating many useful email conversion options directly into the Outlook menu system, including options for email-to-PDF conversion.

MessageExport plug-in for Outlook

Using MessageExport is straight forward. Just highlight the emails or the email folder you want to convert.  Choose one of the PDF export options, then click the "Export" button.

MessageExport can convert a single email message to PDF, or thousands. 

Among the PDF options supported in MessageExport is the "Single PDF" option, allowing many emails to be saved to one PDF document.  Best practice is to keep the PDF file size manageable, below five gigabytes. We recommend saving no more than 100 emails to a single PDF, however, this limit is not enforced in the software. 

MessageExport also includes the PDF/A ISO 19005-1 standard for email archiving using PDF.

You can install and try MessageExport free for 15 days, with no obligation.  Download the free trial for Windows 10.  After the trial is expired, you can continue to use MessageExport to convert single emails, even after the expiration of the bulk email conversion option offered in the trial.

For more information or for assistance with installing or uninstalling MessageExport, or for bulk licensing information,  please reach out to us at sales@encryptomatic.com, or open a help ticket at https://www.encryptomatic.com/support/

How to Extract Outlook Emails to MBOX Format with MessageExport

If you are migrating away from Microsoft Outlook, you may want to bring all or some of your Outlook messages to your new email client.   MBOX (RFC-4155) is an open email file format and is compatible with most Outlook alternative clients.  

Outlook emails are stored as PST/OST files. The MBOX email storage format is not natively supported by Outlook, which makes migrating your emails to Thunderbird or other email clients nearly impossible.

MessageExport is an Outlook add-in by Encryptomatic LLC that vastly expands Outlook's ability to save emails in different formats. Among the many new formats that MessageExport adds to Outlook is MBOX.  

Using MessageExport

MessageExport add-in works with Outlook 365/2019/2016/2013/2010.  A free trial is available that will allow you to use the add-in free for 15 days.  Following the free trial, MessageExport will continue working, allowing individual email exports.

You can use MessageExport to select multiple emails, or even an Outlook folder, and then export those emails to a single MBOX file.

To use MessageExport, first choose MBOX from the drop down list.

Next, select the emails you want to export to MBOX.

Now click the "Export" button.

 

Select Emails to Export, Choose MBOX, and Click Export Button

The result is that your chosen Outlook emails have been saved to a single MBOX file which you can now import to another email client.

Other Formats Added to Outlook

In addition to MBOX, MessageExport brings other new formats to Microsoft Outlook, including:

PDF, PDF/A, Single PDF, MSG, EML, HTML, MHT, TXT, JPG, GIF, TIF, CSV, and bulk exporting to printers, exporting email file attachments, zip, and more.

If you have any questions about using MessageExport to save Outlook email to MBOX, please post them in the comments or email us at supportline@encryptomatic.com

For more information on MessageExport including pricing, visit the official MessageExport home page.

Saving Outlook Emails to a Single PDF File

Very few software applications will allow you to export multiple Outlook email messages directly to a single PDF file.  MessageExport is an add-in for Outlook that performs this task easily. Although this capability is not unlimited, since PDF files have a hard cap on file size, MessageExport is able to meet the 'single pdf' needs of most of its users.

First, why would anyone want to export multiple emails into one very large PDF file?  When working with a quantity of emails, preparing email for a special purpose such as litigation, or archiving emails, a single pdf offers the convenience of transportability and organization when compared to managing multiple smaller PDF files.  Organizing emails into a single PDF file makes it easy to share and store messages.

Using MessageExport is straightforward. Just select your email messages from the Outlook mail list, choose the "export profile" you want such as "Export to Single PDF," and then click the blue Export button.

MessageExport Add-in installed for Outlook 2010

Encryptomatic LLC, the developers of MessageExport, have made the software very flexible. While it will likely accomplish 95% of what you need right out of the box, you can edit any of its operational settings.  As an example, the export profile called "Singe PDF - attachments saved to disk," can be edited, changed, or you can build your own export profile. This gives you a lot of flexibility to organize routine tasks and save time.

As another example, you could also choose to build a new export profile that runs at a regular interval to export new emails into a single pdf file, then adds it to a password protected zip file, gives it a special name, copies it to a Sharepoint library, and then executes a shell command. While most people will not need to do this, this powerful functionality is built into every copy of MessageExport.

Export profiles can also be saved to an xml file, and then imported into another copy of MessageExport. This makes it easy for an administrator or power user to design a complex profile and then share it with other users.

The best way to experience the power of MessageExport is to download a free trial and use it for 15 days. The only limitation of the trial is a 50-email batch processing limit.  After the trial is completed, don't uninstall MessageExport!  It will revert to "free" mode, and continue to let you to export individual email messages to PDF, GIF, TIF, PNG, BMP, MSG, EML and other formats