Showing posts with label email export. Show all posts
Showing posts with label email export. Show all posts

Thursday, January 14, 2016

How to Share MessageExport Profiles

MessageExport add-on helps people get email out of Microsoft Outlook and save time by automating routine email chores. You can use MessageExport to save Outlook emails as PDF and other formats. It integrates with the Outlook toolbar to make it's functionality easy to access.

MessageExport toolbar integrated with Outlook 2016.
MessageExport toolbar in Outlook 2016

MessageExport has many useful features and functions that can be combined in different ways to accomplish tasks efficiently.  "Export Profiles" are sets of functions and features that tell MessageExport how to accomplish a task. These profiles can run automatically, on a timed basis, or manually from te MessageExport toolbar.  Profiles are selected from the MessageExport drop down list.
Image shows MessageExport profile list in Outlook 2016.
Export profiles are selected from the drop down list.


Export profiles can contain file paths and log in passwords for accessing network folders. For that reason, it is possible to password protect any profile to prevent access or changes to the profile.

To edit an Export Profile, click the "tool" icon from the MessageExport toolbar.


Screen shot showing the location of the Import and Export buttons.
Edit Export Profiles

We will discuss creating and changing export profiles in a future article.  Today, we want you to know that the export profiles you build can be shared with others.  From the Options>Profiles tab, select "Export" to create a xml file that can then be imported into another copy of MessageExport by selecting the "Import" button.

By using MessageExport's Export Profile capabilities, you can easily make MessageExport an important part of your email workflow.  By automating tedious email formatting and copying tasks, workers can save time and become more productive.   When a useful export profile is created, it can be shared with other workers to help them also become more productive.

Learn more about MessageExport and download a 15 day free trial on the product home page.







Wednesday, November 18, 2015

How to Export Outlook Emails From a Nested Folder Structure

We get it. You spent months or years organizing your Outlook email into logical folders.  Now that a situation has come up that requires that you to convert or export those emails to PDF, EML, MSG or any other  file format, you will surely want to preserve the folder structure.

Doing this process manually sounds like a nightmare. The idea of converting each email into, say, a PDF file and then copying that file into a Windows folder that mirrors your Outlook organization might be enough to put you off the entire project.



MessageExport is an add-on for Microsoft Outlook that tightly integrates with Outlook's menu system.  It works with Outlook 2016/2013/2010 and 2007, both 32 and 64 bit versions of Outlook. MessageExport was created by Encryptomatic LLC to help simplify Outlook email conversion. Among its tool set is the ability to convert email to various formats (PDF, MSG, EML, MBOX, CSV, HTML, among them) while preserving a nested Outlook folder structure.

This image below shows MessageExport installed in the Outlook 2013 menu.

With MessageExport, you can select individual emails,  bulk select emails, select entire folders to export. For example, if you have an Outlook folder with subfolders and you wanted to save all of those nested emails as .MSG files, but you need to make sure that the exported MSG files will mirror your Outlook folder organization, here's what to do.

First, select the MessageExport profile called "Export MSG folder tree."

Convert Outlook emails while preserving the Outlook nested filing structure
Second, select the Outlook folder you want to export.

Outlook 2013 screen shot showing nested email folders.
Nested Outlook email folders

Finally, click the "Export" button to begin the operation.

MessageExport toolbar in Outlook 2013 with position of Export button indicated
Location of Export button


Because of naming length restrictions in the Windows file system, MessageExport may need to truncate the name of the folder if it's really long. The good news is that when the email export operation is done, your emails will be organized in folders that mimic your nested Outlook folders.

MessageExport's profiles can be customized to your requirements. For example, if you do not want to automatically export sub folders, you can edit the export profile and change it to "selected folders."

Export email from Outlook 2013 folders with MessageExport add-on.
Export Selected Folders
Now MessageExport will only export email from a folder that you specifically choose.  You can edit, create and delete as many export profiles as you want. 

Try MessageExport Add-in for Outlook, Free


A free 15 day trial of MessageExport is available.  Unfortunately the trial limits export operations to 50 emails per batch. 50 emails is more than enough to show off most of MessageExport's features, but if your nested Outlook folders are holding hundreds or thousands of email messages like mine, MessageExport will only convert the first 50 emails. This means that during the free trial, MessageExport may not continue on to create the deep nested Outlook folder structure before it hits the 50 email limitation.  Rest assured, this is a limitation of the trial that does not exist in the licensed version of MessageExport.    

MessageExport costs $79.99 for a single license and includes a year of updates and support. Your satisfaction is guaranteed by a no-hassle 30 day full money back guarantee.

If you have any questions, let us know in the comments below.