Showing posts with label Outlook add-in. Show all posts
Showing posts with label Outlook add-in. Show all posts

Saturday, January 7, 2023

Outlook Add-in: Exporting Outlook Email to .MSG Files

The MessageExport add-in for Microsoft Outlook can convert email messages to .msg format. You can download  a free 15 day trial of MessageExport and follow along with this article.

MessageExport add-in for Outlook product image


Outlook's ability to export email as individual .msg files is rather limited.  It is easily done from inside Outlook by just by grabbing one or several email messages from the mail list and then dragging them to your Windows desktop. This technique will potentially leave you with a batch of  disorganized .msg files on your desktop.  

A better way is to extract Outlook email to .msg files is to use the MessageExport add-in.  MessageExport's .msg files are fully compatible with Microsoft Outlook.

To export Outlook mail to .msg with MessageExport, first select the email messages in the mail list.  Control-A will select all emails, or you can hold down the Control button and select individual messages, or you can hold down the Shift button to select a range of messages.

Use MessageExport to save Outlook emails as .msg files.
Click Export to save Outlook emails to .msg files.

Next select "Export to MSG" from MessageExport's drop down list, and click the blue "Export" button.  That will begin your export process.

There is no limit to the number of messages you can export, but if you select several thousand messages, be prepared for a bit of of wait.  The time needed to export emails to .msg format will depend on the number of emails selected, and the time needed to download remotely hosted elements (such as pictures) from the web.

You also get the added advantage of being able to apply a specific naming structure to the .msg files. Thinking of a useful naming plan prior to export can allow you to better sort and manage your .msg files when viewing the directory.

By editing the MessageExport profile, you can specify how it should name the .msg files that it is creating.  There are dozens of pieces of information from the email that you can combine into a naming scheme that MessageExport will apply to newly created .msg files on future export operations.

Outlook .msg file naming plan
Apply a special naming structure to .msg files

If converting, saving or copying Outlook email messages is important to your job, you'll find MessageExport to be an invaluable tool that will automate repetitive chores and make you more efficient. Your free 15 day trial is followed by a 30 day money back guarantee. Join the thousands of people who have made MessageExport a partner in their workday productivity.










Tuesday, October 18, 2022

How to Bulk Export Outlook Email File Attachments in Windows

Our Outlook email messages contain lots of valuable information, often in the form of attached documents, photos, PDF's, text files, and anything else that people want to share by email.  This is especially true in a business environment where important files are often sent through email.  The email spigot never seems to end, however, and sometimes it would be convenient to just copy all of the attachments and save them outside of Microsoft Outlook to a folder, where we can more easily browse, sort and access the files. Unfortunately, Outlook doesn't provide a bulk file extraction capability.

MessageExport add-in by Encryptomatic LLC adds the ability to bulk export email file attachments to Microsoft Outlook, making it easily accessible in Outlook's toolbar.  

Download a 15 day free trial of MessageExport and follow along with us.

Selecting Outlook Email Messages

MessageExport inserts itself into the Outlook toolbar. It is active after you select one or more email messages in the mail list, or if you select a folder of messages.  You can select any number of Outlook email messages.  To choose them all, type Ctrol-A, or just click on the folder containing all the messages. 


Outlook emails selected

This photo shows three messages highlighted messages in Outlook.  Depending on the Outlook UI you have selected, you may see something a little different in your Outlook.  To select just a few messages as I have, hold down the Control key and click on the specific messages to select them.

Bulk Exporting Outlook File Attachments

After you have selected one or more emails,  you can use the MessageExport toolbar in Outlook to convert them, or perform one of the many operations that will now be available to you.  Today, we will just process file attachments in the email messages, saving a copy of them to a folder on our desktop.

 

MessageExport toolbar in Outlook 2021 with "Export Attachments Only" function selected.

The MessageExport functions live in the main Outlook toolbar.  The next step is to choose the export profile you want to run. In this case we will choose "Export Attachments Only."  Click the blue "Export" button, and MessageExport will prompt you for a location to store the file attachments.

That's it! 




Whether you choose just a few emails or hundreds (even thousands), MessageExport will copy all file attachments and save them to your local drive.  To be clear: MessageExport will not remove the attachments from your emails, but a copy of the file attachments will be stored to your local drive.

If you have any questions, please post them there, or contact the MessageExport support team!

Friday, December 6, 2019

How to Convert Microsoft Outlook Email to MHTML Files

The MHTML (also called MHT) file extension refers to MIME HTML documents,  a format for archiving web pages saved by some web browsers, including Internet Explorer and Firefox. 

MHTML files can contain resources like images, flash, java, audio, external links and html code. Unlike HTML files which will reference external file elements, MHT files contain all of elements within a single file.

For archiving, MHT files offers a simple way to ensure ease of access to email content.

There are two easy ways to convert Outlook email to MHT files.  The first is to use Outlook's own capability, which works well for saving single emails to MHT format.  The second is to use MessageExport add-in by Encryptomatic LLC for bulk conversion of multiple Outlook emails to MHT format.



Converting a Single Outlook Email to MHT


Converting individual Outlook emails to MHT format can be done from within Outlook. 
First, select an email you want to convert from Outlook's mail list.

Second, go to File > Save As, and from the dropdown list titled "Save as type," choose "MHT Files."  Click "Save" and your email will be converted to MHT.



How to save Microsoft Outlook email as a MHTML file.
Saving Outlook email as a MHT file


Converting Multiple Outlook Email to MHT

MessageExport add-in installs additional export features to Microsoft Outlook's toolbar. You can learn more about MessageExport and download a free 15 day trial from the product's official website.


MessageExport toolbar in Outlook 2013
To convert multiple emails from Outlook to MHT format, select the emails from the Outlook maillist.  To choose all emails, type Control-A. 

Next, from the MessageExport tab, select the "Export to MHT" profile from the drop down list.


Finally, click "Export" to begin converting selected emails to MHT format.


While Outlook defaults to using the subject as the MHT file name, MessageExport will let you define a custom naming structure to the MHT files. This is easily done by editing the MHT profile in MessageExport, and then selecting the email fields that you want included in the file name.



Set a name scheme for MHT files exported from Outlook


If you have any questions about converting Outlook email to MHT, please post them in the comments below, or call Encryptomatic Support, +1-651-815-4902 x2. 


For a tool that works outside of Outlook and can convert different email formats to MHT, see PstViewer Pro



Tuesday, September 4, 2018

We've updated MessageExport add-in for MS Outlook again.

MessageExport is the add-in that improves Microsoft Outlook's export capabilities. It is used all over the world by governments, corporations, and individuals to process emails.  

MessageExport works to process individual emails, streams of emails, or bulk selections.  It can process emails on demand, or on a custom time table.  MessageExport streamlines email processing and saves people a lot of time. MessageExport can save emails to PDF, CSV, MBOX and many other useful formats, as well as other helpful things.

Version 4.0.164 includes the following new features that our customers asked for, and also some bug fixes.

Features
[ME-108] - Integrate an option to add a new folder
[ME-100] - Add single mbox file format (All emails in one file)
[ME-95]  - Improved breadcrums
[ME-88]  - Allow CC and BCC to be added to the CSV export

Bugs
[ME-115] - Images removed when un-checking the "Included mail headers" for PDF conversion
[ME-112] - Performance conflict when using the latest builds
[ME-95]  - Error thrown on converted emails with attachments

MessageExport works with Microsoft Office Outlook 2016/2013/2010/2007. The cost for a single license is $79.99.  A free 15 day trial and a 30 day money back guarantee will help you decide if MessageExport can save you time, too.  Learn more about MessageExport at the official product home page.
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Thursday, December 3, 2015

MessageExport add-in for Outlook is updated.

An update for MessageExport is available. Download version 4.0 through the in-software upgrade service, or from https://www.encryptomatic.com/messageexport/

This release delivers tested compatibility for Microsoft Oulook 2016. It has an updated help menu system and include fixes for various  customer contributed issues.
MessageExport add-in for Microsoft ‪#‎Outlook‬ is the premier tool for exporting, converting and copying Outlook ‪#‎email‬ messages to ‪#‎PDF‬ and many other formats. Convert emails in bulk, individually, or automate the email export process.