Tuesday, June 20, 2017

How to Save Time Managing Your Outlook Email with MessageExport.

Microsoft Office Outlook is a great way to manage your emails on Windows. But wouldn't Outlook be even better if you could easily convert emails to PDF and other formats, and then automatically copy them to a folder?

If you work with Outlook emails, you have to try MessageExport!  It's an Outlook add-in that will save you time and make you more productive.




MessageExport is free to try! Use it for 15 days.  MessageExport installs as an add-in for Microsoft Office Outlook on Windows.  You'll notice it in the Outlook toolbar.  

To use MessageExport, just select the emails in Outlook mail list that you want to convert. 


Screen image of MessageExport add-on installed in Outlook 2016.
MessageExport add-on installed in Outlook 2016 toolbar.
Next, choose an export operation from the dropdown list, and then click "Export." 

MessageExport can convert one email message, or thousands of email messages to PDF and many other formats.

Download your free trial of MessageExport today!


Tuesday, May 2, 2017

Automatically Convert Outlook Emails to PDF

We won't ask why you want to automatically convert your emails to PDF.  You have your reasons, and we respect that.  Our job is to provide you with a tool that will accomplish this task, and free you from the tedium of doing it manually.

MessageExport is an Outlook add-in developed by us, Encryptomatic LLC. It is a tremendously flexible tool for converting and copying Outlook emails.  One of its strongest capabilities is email-to-PDF conversion.

MessageExport add-in lets you automate Outlook email conversion to many different formats, including PDF. It is compatible with Microsoft Outlook 2016/13/10/07.   In this article will show how to create a custom export profile will look at an Outlook email folder, and then convert any new emails that it finds into PDF files.

This article uses MessageExport version 4, and Outlook 2016.

The first step is to get a free trial of MessageExport add-in from the MessageExport product website.


After installing MessageExport, locate the toolbar in the Outlook tab called "MessageExport." In the drop down list, choose the export profile named, select one of the options to "Export to PDF."

PDF conversion options for Outlook email
MessageExport provides several different methods for Outlook email-to-pdf conversion. I will use "attachments converted/included."  This option will attempt to convert both the email and file attachments into the PDF image.

Now click or tap the Tools icon to edit the selected export profile. 

Setting Outlook email printing options in MessageExport.
Profile Editor is where we set email printing options

In the Main Export Settings,  change "Export format" is set to PDF.   Then, click the gear icon to make any necessary adjustments to the PDF formatting.   For example, you may want to set the PDF page size to Legal.

Adjust page size of PDF document.
Choose the page size for the PDF file.


Click "Ok" to continue.

Next, change the"Export From" field to "Predefined Folder."  This will bring up a new window called "Select Folder."  Place a check mark in one or more Outlook folders from which MessageExport should create PDF files from newly received email messages.

You can select the top folder, and it will search all Outlook folders for new emails.  Or, you can select a single folder.  It will also search subfolders for new emails.

How to choose Outlook folders for email printing with MessageExport add-in.
Choose the Outlook folders for printing emails.

Click OK when you are done.

Next, choose the "

Finally, we don't want MessageExport to create duplicate PDF files from your emails.  To prevent this, place a check mark in "Turn on Export History."  MessageExport will now track which emails it has already exported to PDF.


Next lets tell MessageExport where to save the PDF files. Click or tap the tab labeled "Output folder."  Browse to the folder on your disk.



Finally, we want this export profile to run automatically every five minutes, our next step is to activate the scheduler. 


MessageExport scheduler set for five minutes.
The scheduler tab lets you automate Outlook email printing.

Place a check mark in the "Repeat" box, and type "5" into the Minutes box.  Click OK.

MessageExport will now run our edited "Export to Printer" profile every five minutes, and will print any new email messages it finds in the Outlook folders that you defined..   

The automatic  PDF conversion function will occur in the background. You may even forget that it's working! 

Learn more about MessageExport and get a free trial at www.Encryptomatic.com/MessageExport/

If you have any questions, contact us in the comments below, chat with us using the Live Chat icon on this website, or call us, 1-651-815-4902.












Monday, May 1, 2017

How to Automatically Print Outlook Email Messages

Even in this age of e-mail, some offices still run on paper.   Wouldn't it be nice if you could automatically print new email messages as they are received in Microsoft Outlook? While Outlook has a print function, it is a manual process that over time, is prone to duplicates.

At Encryptomatic LLC we understand that process is important, and that automating those routine email processes (like printing email) can save you time.

With Encryptomatic MessageExport add-in, you can automate email printing on Microsoft Outlook 2016/13/10/07.   The article will show you how to configure an export profile that every five minutes will look at an Outlook email folder, and print any new emails that it finds.

Our demonstration will use MessageExport version 4, and Outlook 2016.

If you don't already have a license to use our MessageExport add-in, download the free trial from the MessageExport product website.

Getting Started

After installing MessageExport, you will find the toolbar on an Outlook tab called "MessageExport." In the drop down list, choose the export profile named, "Export to printer."

The MessageExport toolbar in MS Outlook 2016.
MessageExport toolbar.

Click or tap the Tools icon to edit the "Export to Printer" export profile. 

Setting Outlook email printing options in MessageExport.
Profile Editor is where we set email printing options

In the Main Export Settings,  change "Export format" to "Printer."  Then, click the gear icon and choose the printer you want to use.

 Next, change the"Export From" field to "Predefined Folder."  This will bring up a new window called "Select Folder."  Place a check mark in one or more Outlook folders from which MessageExport should print new email messages.  

How to choose Outlook folders for email printing with MessageExport add-in.
Choose the Outlook folders for printing emails.

Click OK when you are done.

Finally, to avoid duplicates, place a check mark in "Turn on Export History."  MessageExport will keep track of which emails it has already printed.

We want to run this export profile automatically, every five minutes.  The next step is to setup the scheduler.

Click or tap the tab labeled "Scheduler."


MessageExport scheduler set for five minutes.
The scheduler tab lets you automate Outlook email printing.

Place a check mark in the "Repeat" box, and type "5" into the Minutes box.  Click OK.

MessageExport will now run our edited "Export to Printer" profile every five minutes, and will print new email messages it finds in the Outlook folders that we selected.   

The automatic email printing function will occur in the back ground. You may even forget it's working, so don't forget to check your paper printer once in a while! 

Learn more about MessageExport and get a free trial at www.Encryptomatic.com/MessageExport/

If you have any questions, contact us in the comments below, chat with us using the Live Chat icon on this website, or call us, 1-651-815-4902.