Wednesday, November 30, 2016

How to Save Outlook E-mails to Your Hard Drive or USB Drive

So you have some important emails in Microsoft Outlook that you would like to save to your hard drive or to a portable USB drive?  Here's how to do it.

  1. Create a folder on your Windows desktop or USB drive.
  2. Select the emails in Outlook
  3. Using your mouse, drag the emails to your folder and release.

Outlook will start save those emails to the folder as individual .MSG email files.  MSG files are single emails stored outside of Outlook.  To access these files later, you will need to have a computer with Outlook installed, or a special .msg file viewer.

Outlook automatically names the .MSG files using the message title; there is no way to apply a special file name to the .msg files with Outlook.

What if I Don't Want to Save Outlook Emails to Msg Files?

If you would rather save your Outlook emails in a more open accessible file format, such as PDF, Text, MHT, HTML, MBOX, EML, or if you would like to apply a special naming structure to exported MSG files, then you will appreciate the tools that MessageExport add-in brings to Outlook.

MessageExport integrates with Outlook 2016/2013/2010/2007 toolbars, and makes converting Outlook emails to different formats very simple.  Just select the emails in the Outlook mail list, choose the export format from the drop down list, and click "Export."

MessageExport toolbar in Outlook

MesageExport can also be used to apply a special naming structure to the files save to your Windows hard drive or USB stick.  For example, you can number the emails, include the date or sender information, recipient info, and much more.

Screen shot of the file naming section of MessageExport's settings.
Configure File Naming 

Try it Free

Download a free 15 day free trial of MessageExport.  No registration and no credit card is required. Start saving your important emails today!

Tuesday, August 9, 2016

How to Convert Microsoft Outlook Email to .EML Files

Outlook to .EML

EML files are electronic email files that contain a single email message. It is a recognized email Internet Message Format email storage and archiving and is widely compatible with email client software. It was used in Microsoft Outlook Express, Thunderbird, and other email programs. EML files comply with published open industry standard RFC 5322.

Even though Microsoft's popular Outlook email client is able to display email messages saved in .eml format, there is no native capability to convert Outlook mails to .eml.

At Encryptomatic LLC, we have added this capability to our MessageExport add-in.  With MessageExport, you can save one email, or thousands of Outlook emails to .eml file format.

MessageExport integrates with the menu systems of Outlook 2016 through 2007.  It appears in the Outlook toolbar.

A screen shot of MessageExport add-in installed in Outlook 2016 with "Export to EML" selected.
MessageExport menu in Microsoft Outlook

To use MessageExport, first select the Outlook emails you want to convert to .eml format from the Outlook mail list.  A selected email will typically have a different background color, such as blue.

Next, select "Eml" from the MessageExport dropdown list, then click the the "Export" button."  MessageExport will convert all selected Outlook emails to .Eml format and save them in the location you specify.

Screen image showing dropbox as a select place for storing .eml files.
Select the location to store the .Eml files.

 MessageExport is a simple way to convert Outlook email to .EML file format. Try it free for 15 days. The cost of MessageExport us $79.99 for a single license, with discounts for quantiy purchases.  If you have any questions please post them below or use the live chat on this page to get an instant answer.

Friday, May 6, 2016

How to Automatically Print Outlook Emails.

Despite the digital revolution, many offices still run on paper.  Some office processes may find it necessary to print email messages on paper.  Microsoft Office Outlook users can manually print an email message by selecting it and then choosing File > Print.

While Outlook's basic print capabilities are fine for most people, what if you need to print hundreds of emails daily?  Let MessageExport add-in for Outlook by Encryptomatic LLC automate the  printing of your emails and save you time and money.

MessageExport adds new capabilities to Outlook for printing and converting email.  This article will show you how to setup an export profile that will automatically send new Outlook messages to your printer. 

MessageExport Toolbar in Microsoft Outlook

How to use MessageExport in Outlook

MessageExport is easy to use. First select the messages you want to convert or print from Outlook's mail list. Next, choose the target format from the MessageExport drop down list.

Note that these items in  the drop down list are called "Export Profiles." You can build new export profiles, or edit the profiles that come standard with MessageExport. We'll talk more about that in a minute.

Finally, click "Export" to start the printing or converting job. This is most basic way to use MessageExport.

Beneath the veneer of MessageExport are other features that you can use to design more complex operations. Lets look now at how we can tell MessageExport to print incoming emails automatically. To do this, we will change some of the settigs for the "Export to Printer" profile.

With "Export to Printer" displayed in the MessageExport toolbar, click the tool icon to edit this profile.

Click the Tools icon to edit the "Export to Printer" profile.

The Settings page for the "Export to Printer" profile opens.

Print Outlook emails as they arrive with MessageExport

Click OK, and now MessageExport will begin printing incoming messages as Outlook receives them.

There are many additional ways to use MessageExport.  For example, if you only want to print new emails to specific folders, change to "Export from" list to "Predefined Folders."

Selecting Outlook folders for printing emails in MessageExport add-in.
You could also use Microsoft Outlook's rules to set specific criteria for moving emails to a select folder, and then have MessageExport automatically print any emails to that folder.

Another useful feature is MessageExport's profile scheduler. Use the scheduler if you prefer to print emails periodically, such as every six hours.

Printing Outlook emails on a schedule

For people who work intensely with Microsoft Outlook and email, MessageExport adds powerful new capabilities to automate work and save time.

Learn more about MessageExport and download a free 15 day trial.