Tuesday, August 9, 2016

How to Convert Microsoft Outlook Email to .EML Files

Outlook to .EML

EML files are electronic email files that contain a single email message. It is a recognized email Internet Message Format email storage and archiving and is widely compatible with email client software. It was used in Microsoft Outlook Express, Thunderbird, and other email programs. EML files comply with published open industry standard RFC 5322.

Even though Microsoft's popular Outlook email client is able to display email messages saved in .eml format, there is no native capability to convert Outlook mails to .eml.

At Encryptomatic LLC, we have added this capability to our MessageExport add-in.  With MessageExport, you can save one email, or thousands of Outlook emails to .eml file format.

MessageExport integrates with the menu systems of Outlook 2016 through 2007.  It appears in the Outlook toolbar.

A screen shot of MessageExport add-in installed in Outlook 2016 with "Export to EML" selected.
MessageExport menu in Microsoft Outlook

To use MessageExport, first select the Outlook emails you want to convert to .eml format from the Outlook mail list.  A selected email will typically have a different background color, such as blue.

Next, select "Eml" from the MessageExport dropdown list, then click the the "Export" button."  MessageExport will convert all selected Outlook emails to .Eml format and save them in the location you specify.

Screen image showing dropbox as a select place for storing .eml files.
Select the location to store the .Eml files.

 MessageExport is a simple way to convert Outlook email to .EML file format. Try it free for 15 days. The cost of MessageExport us $79.99 for a single license, with discounts for quantiy purchases.  If you have any questions please post them below or use the live chat on this page to get an instant answer.

Friday, May 6, 2016

How to Automatically Print Outlook Emails.

Despite the digital revolution, many offices still run on paper.  Some office processes may find it necessary to print email messages on paper.  Microsoft Office Outlook users can manually print an email message by selecting it and then choosing File > Print.

While Outlook's basic print capabilities are fine for most people, what if you need to print hundreds of emails daily?  Let MessageExport add-in for Outlook by Encryptomatic LLC automate the  printing of your emails and save you time and money.

MessageExport adds new capabilities to Outlook for printing and converting email.  This article will show you how to setup an export profile that will automatically send new Outlook messages to your printer. 

MessageExport Toolbar in Microsoft Outlook

How to use MessageExport in Outlook

MessageExport is easy to use. First select the messages you want to convert or print from Outlook's mail list. Next, choose the target format from the MessageExport drop down list.

Note that these items in  the drop down list are called "Export Profiles." You can build new export profiles, or edit the profiles that come standard with MessageExport. We'll talk more about that in a minute.

Finally, click "Export" to start the printing or converting job. This is most basic way to use MessageExport.

Beneath the veneer of MessageExport are other features that you can use to design more complex operations. Lets look now at how we can tell MessageExport to print incoming emails automatically. To do this, we will change some of the settigs for the "Export to Printer" profile.

With "Export to Printer" displayed in the MessageExport toolbar, click the tool icon to edit this profile.

Click the Tools icon to edit the "Export to Printer" profile.

The Settings page for the "Export to Printer" profile opens.

Print Outlook emails as they arrive with MessageExport

Click OK, and now MessageExport will begin printing incoming messages as Outlook receives them.

There are many additional ways to use MessageExport.  For example, if you only want to print new emails to specific folders, change to "Export from" list to "Predefined Folders."

Selecting Outlook folders for printing emails in MessageExport add-in.
You could also use Microsoft Outlook's rules to set specific criteria for moving emails to a select folder, and then have MessageExport automatically print any emails to that folder.

Another useful feature is MessageExport's profile scheduler. Use the scheduler if you prefer to print emails periodically, such as every six hours.

Printing Outlook emails on a schedule

For people who work intensely with Microsoft Outlook and email, MessageExport adds powerful new capabilities to automate work and save time.

Learn more about MessageExport and download a free 15 day trial.

Wednesday, May 4, 2016

How to Convert Microsoft Outlook Email to MHTML Files

The MHTML (also called MHT) file extension refers to MIME HTML documents, which is a format for archiving web pages saved by some web browsers, including Internet Explorer and Firefox. MHTML files can contain resources like images, flash, java, audio, external links and html code. Unlike HTML files which will reference external file elements, MHT files contain all of elements within a single file.
For archiving, MHT files offers a simple way to ensure ease of access to email content.

There are two easy ways to convert Outlook email to MHT files.  The first is to use Outlook's own capability, which works well for saving single emails to MHT format.  The second is to use MessageExport add-in by Encryptomatic LLC for bulk conversion of multiple Outlook emails to MHT format.

Converting a Single Outlook Email to MHT

Converting individual Outlook emails to MHT format can be done from within Outlook. 
First, select an email you want to convert from Outlook's mail list.

Second, go to File > Save As, and from the dropdown list titled "Save as type," choose "MHT Files."  Click "Save" and your email will be converted to MHT.

How to save Microsoft Outlook email as a MHTML file.
Saving Outlook email as a MHT file

Converting Multiple Outlook Email to MHT

MessageExport add-in installs additional export features to Microsoft Outlook's toolbar. You can learn more about MessageExport and download a free 15 day trial from the product's official website.

MessageExport toolbar in Outlook 2013
To convert multiple emails from Outlook to MHT format, select the emails from the Outlook maillist.  To choose all emails, type Control-A. 

Next, from the MessageExport tab, select the "Export to MHT" profile from the drop down list.

Finally, click "Export" to begin converting selected emails to MHT format.

While Outlook defaults to using the subject as the MHT file name, MessageExport will let you define a custom naming structure to the MHT files. This is easily done by editing the MHT profile in MessageExport, and then selecting the email fields that you want included in the file name.

Set a name scheme for MHT files exported from Outlook

If you have any questions about converting Outlook email to MHT, please post them in the comments below, or call Encryptomatic Support, +1-651-815-4902 x2. 

For a tool that works outside of Outlook and can convert different email formats to MHT, see PstViewer Pro