Showing posts with label MessageExport. Show all posts
Showing posts with label MessageExport. Show all posts

Tuesday, January 20, 2015

Embedded E-Mail Processing: How to Convert Outlook Email With Email File Attachments to PDF?

MessageExport is a professional tool designed specifically for people who have important work to do with E-Mail.  It integrates tightly with Microsoft Office Outlook, enhancing the user experience with powerful new features designed to make their work life easier and more productive.

Today we released MessageExport 3.5, and we're excited about the new features it has.  One feature was requestd by several customers was to improve MessageExport's handling of .msg and .eml email file attachments (emails within emails).

In this release, we've improved how MessageExport handles E-Mail file attachments that are themselves E-Mails during the process of converting (or bulk converting)  E-Mails to PDF.

Say that you are working on a legal case, and you have just received a "smoking gun" E-Mail message as part of discovery.  This E-Mail that has a .MSG E-Mail file attached to it.  And inside that .MSG E-Mail attachment, is another E-Mail message, that contains yet another .MSG E-Mail file attachment.  And lets also say that each of these E-Mails contain other attachments, such as .jpg images.

If you are the lucky person who is responsible to convert this E-Mail message (which is actually four different nested E-Mails) into a PDF file, it may take you 30 minutes or longer to manually disassemble the entire E-Mail and attachments, re-organize them into a logical structure that preserves their context, and then convert them all into a single PDF file.

MessageExport software toolbar installed in Outlook 2013.
MessageExport 3.5 Exports E-Mails That Are Attachments Into PDF Files.


Or, you could just click on the main E-Mail message, choose "Export to PDF" from the MessageExport toolbar, and click "Export."  MessageExport will complete the entire E-Mail to PDF operation for you in less than a minute, including the processing of emails that are themselves forwarded email attachments.

MessageExport 3.5 also includes a re-vamped naming structure, which we call Breadcrumbs" for lack of a better term. Breadcrumbs help to orient the viewer to the content within the PDF.  For example, it may be important to know the order and the structure of the various E-Mails, otherwise how can you tell who sent which file to whom?

Embedded email processing is a powerful new feature for MessageExport. We hope it will help make you more efficient, and your work more delightful.

If you are already a MessageExport customer, you may be entitled to free upgrade.

If you have never tried MessageExport, take it for a 15 day spin. If it meets your needs, we'd love to have you as a customer. Click here to download a free trial of MessageExport.


Wednesday, December 17, 2014

Bulk Converting Outlook Email to PDF With Symantec Enterprise Vault

Symantec® Enterprise Vault™ is an information archiving product used in many large organizations. It allows administrators to apply policies to collected data, while protecting and gathering information in a centralized repository.

Enterprise Vault includes a Microsoft Outlook add-in.  Outlook data is stored in the vault, and emails are replaced with a short text stub file.  The Outlook mail list looks fairly normal, as only the first 100 characters or so are displayed in the expanded mail list. When an Enterprise Vault user clicks on an Outlook email message the content of the email is quickly retrieved from the vault, and displayed in a separate window.

For all it's benefits, Enterprise Vault presents Outlook users with some difficulty while exporting emails in bulk. The MessageExport™ add-in by Encryptomatic® integrates with Outlook and Enterprise Vault. MessageExport allows users to retrieve emails from the vault so that it can perform bulk email export functions, such as saving vaulted emails in .pdf, .msg, .tiff and other useful file formats.

Before exporting vaulted emails with MessageExport, you'll first to enter your credentials. Enter the MessageExport settings and choose the "Enterprise Vault" settings.


Bulk export email from Outlook when Symantec Enterprise Vault is installed with MessageExport add-in.
Setup Enterprise Vault Connection in MessageExport
After the credentials are entered, you're now ready to export emails. The process for exporting emails is the same as a non-Enterprise Vault environment. Just select any email or Outlook folder, choose the export profile (such as Export to PDF) from the drop down list, and click the "Export" button.


MessageExport toolbar integration with Outlook 2013. Includes Enterprise Vault integration.
MessageExport integration with Microsoft Outlook.

For more information on MessageExport, and a free trial, visit the product home page.



 

Monday, November 10, 2014

How to Export an Outlook Email Folder to your Windows Desktop



Microsoft Outlook is a great email client, but getting you email messages out of Outlook has never been very easy. The MessageExport add-in makes exporting email messages much easier.

In this tutorial we will show you how to export an entire Outlook email folder to your Windows desktop.  The messages will be converted into .msg files, which are invidual Microsoft Outlook email messages. Each .msg file contains a message and all meta data associated with that email, as well as file attachments.




MessageExport operates under the idea of Export Profiles.  These instruction sets that you select from the MessageExport drop down list.  Any Export Profile may be customized, edited, or otherwise changed to fit your specific need.  New profiles can be easily created.

First choose the profile you want to change and then click the Edit Profile button.
Location of the Profile Editor in MessageExport.
Edit Profile

Under "Main Export Settings," locate the "Export From" drop down list and select from among the options.  Choose "Selected folders with Subfolders" if you want MessageExport to always export the selected mail folder and any subfolders each time you use this Export Profile.

Setup MessageExport to export the selected Outlook email folder.
Selected Folders with Subfolders

Click Ok. Now when you use this edited export profile in Outlook, MessageExport will always export the entire folder and any subfolders.

For more information or free trial, visit the MessageExport product home page.






Wednesday, September 3, 2014

Exporting Outlook email to your Windows desktop as .msg files

Saving your email messages from Microsoft Outlook to your Windows desktop is easier with the MessageExport add-in by Encryptomatic LLC.  This article will show how you can save Outlook emails to your Windows desktop as .msg files.  We'll look at how this is done using Outlook directly, and the advantages of using the MessageExport add-in for Outlook to accomplish this task.

Exporting email as .msg files from Outlook


Our example will be using Outlook 2013.  The easiest way to save a message outside of Outlook is to just drag it from the maillist and drop it to your desktop. This method works well when converting one or a few hundred emails to .msg files.



The resulting .msg files will be named for the email subject line. There is no method in Outlook to customize the file name.

Using MessageExport to save Outlook email as .msg files.


MessageExport is an add-in for Microsoft Outlook. It installs as part of Outlook's menu system.  It has many powerful capabilities for converting and copying Outlook emails.

MessageExport toolbar installs with MS Outlook to expand export abilities.
MessageExport add-in for Outlook.

With MessageExport, you can convert one, or thousands of Outlook emails to .msg, .pdf and many other formats.  The resulting files can have a custom name which may include concatenated fields from the email, such as sender's email address and date received or subject.  The combinations are endless.

When export Outlook emails to .msg, MessageExport allows applying a custom name to the files.
Customize .msg file names with MessageExport.

 MessageExport is $79.99 for a single license. A 15 day trial is available. Learn more about MessageExport.






Monday, June 9, 2014

How to Save Outlook Email as .EML Files

Saving Outlook Mail As .EML



Outlook email messages are usually stored in Microsoft's proprietary .pst and .msg file format.  In migrating your Outlook email, you may wish to convert your Outlook emails to .eml file format. An .eml file is an open specification file format (RFC-822) used by most non-Microsoft email clients and services.

Microsoft Outlook 2013 has a limited ability to export email messages. It can save individual messages to Text (.txt), Outlook Template (.oft), Outlook Message Format (.msg), and the newer unicode Outlook Message Format (also .msg). 

The Outlook 2013 "save as" menu showing Outlook's native export formats.
Outlook 2013 supported file types.

Wednesday, April 30, 2014

MessageExport Add-in Extends MS Outlook's Ability to Export Email to PDF, TXT, and Other Formats

While Microsoft Outlook is rightly the world's most popular email client, getting your email messages out of Outlook can be a challenge.   MessageExport is an add-in that improves the email export functionality of Microsoft Outlook, adding many new capabilities such as export to pdf, csv, text, html, mbox, gif and other useful formats. 

Developed by Encryptomatic LLC, MessageExport tightly integrates with the Outlook user interface to make it easy to export email from Outlook in different formats.


Introducing MessageExport Add-in for Outlook

MessageExport helps you get your email messages out of Outlook.  It is compatible with Microsoft Outlook 2013, 2010, 2007 and 2003, both 32-bit and 64-bit versions of Outlook, integrating tightly with Outlook's menus.

To use MessageExport, emails are selected from the Outlook email list, an export profile is selected, and then the blue "Export" button is clicked.


MessageExport integration with Outlook main menu toolbar.

Tuesday, January 21, 2014

Converting Email with Microsoft Outlook 2013 Rules and MessageExport Add-On, Part 2

Our previous article focused on setting up a Microsoft Outlook 2013 rule. This article begins from there, and describes how to configure the MessageExport add-in for Microsoft Outlook to perform a complex automatic email handling operation.

The first step of our project involved creating an Outlook rule to collect messages we received from a client's email domain and copy them to a specific Outlook folder.

This article describes Step 2: Creating a custom MessageExport profile. It will perform these 4 functions:

a. Convert new messages added to a folder into PDF files.
b. Delete the messages after they have been converted.
c. Perform this operation again in xx minutes.
d. Prevent duplicate PDF files by remembering which emails have already been exported.

Getting Starting.


If you haven't already, download and install copy of MessageExport for Outlook. The free trial runs for 15 days, and will allow you to follow along with this article.

After installation, MessageExport appears in Outlook 2013 on a separate tab.

Image shows the MessageExport toolbar in Outlook 2013
MessageExport in Outlook 2013



Converting Email with Microsoft Outlook 2013 Rules and MessageExport Add-On.

The MessageExport Add-in for Microsoft Outlook by Encryptomatic LLC extends Outlook's ability to convert, export and copy email messages automatically.  Our article today looks at various ways that you can use Microsoft Outlook Rules and MessageExport together to perform a complex email processing operation.

While MessageExport will address the needs of most people right out of the box, sometimes custom solutions need to be created. MessageExport does not integrate directly to Outlook rules, but using them together provides a vast range of possibilities for email processing.

We're often surprised at how people use MessageExport. It was designed to give users a wide range of options to design custom solutions to their email content management challeges. We love hearing about the creative ways that people use MessageExport and the real-life issues our software helps people solve.

Today we are designing a solution that will result in email messages received in Outlook, from a specific client domain, being converted into a PDF file, copied to a specific folder, and then the original email message in Outlook will be deleted.

Let's break down our project. The steps in involved in this project include:
1. Creating an Outlook rule to collect messages from the client's email domain into an Outlook folder
2. Creating a custom MessageExport profile that will perform these 3 functions:

a. Convert new messages added to a folder into PDF files
b. Delete the messages after they have been converted
c. Perform this operation again in xx minutes.

This is a two part article. This first portion will focus on setting up the Outlook 2013 rule that will accomplish step 1, above. The second part of this article will focus on step 2, setting up MessageExport.

Getting Started

This article assumes that you have Outlook 2013 and the MessageExport add-in for Outlook installed. The steps will be similar for earlier versions of Outlook, but there will be some differences in the location of the rules menu.

The first thing we'll want to do is to create a new folder in Outlook where we will copy email messages that we want to convert into PDF files.

First decide where to place your new folder in your Outlook tree structure. I've decided to create a new folder called "Emails to PDF" beneath my Inbox. To do this I right click on Inbox, select New Folder, and apply my name, and press Enter.

Image shows the Outlook folder structure and a new folder called Email To PDF
Create a new email folder in Outlook 2013

Now that we have our folder, lets setup an Outlook Rule to toss emails in there.


Setting up Outlook Rules


In Outlook 2013, Microsoft Outlook's rules can be accessed by going to File > Outlook Rules &  Alerts.

Image shows the location of Outlook 2013 Rules and Alerts.
Outlook 2013 Rules & Alerts
Click on Rules and Alerts, and a window will open. To create a new Outlook rule, click New Rule.

Click 'New Rule' to create an Outlook rule.

 This will being up a new window. Find "Start from a blank rule" and choose "Apply rule on messages I recieve." Click "Next" to continue.



The following image has quite a bit going on. It is not as difficult as it looks, I promise. I indicated the different areas where you will need to make a selection.

In Step 1, mark the line "with specific words in the recipient's address.

In Step 2, click "specific words."  This will open another window called Search Text.  Enter your client's domain name into this field and click "Add."

Outlook Rules Wizard, Steps 1 and 2.
When you're done, click "OK" to close the Search Text box, and then "Next" in the Rules Wizard.

The Rules Wizard will advance to the next page.  Since we want to move emails from our client to a specific folder, check the box next to "move it to the specified folder."  In Step 2, you'll need to specify the client's domain name. In my example, any email from the domain Megacompany.biz (my client) will be copied to a folder that I specify.  Entering the domain name (not the entire email address) will include all email received from your client. 

Now lets specify the folder where all email from the client will be copied to. Click the word "specified" to open up a second window where you'll choose the folder you created earlier. I selected my folder "Email to PDF."

Image shows the Outlook 2013 Rules Wizard. "Move it to the specified folder" is selected.
Move email to the specified folder

Click ok to close out.

Congratulations! You've just created a Windows Rule to copy all email received from your client into your selected folder.

Click through to part 2 of this article, and we'll show you how to setup the MessageExport add-in for Microsoft Outlook to process the email folder we just created, converting email messages to PDF, and then deleting the messages.







Wednesday, November 13, 2013

MessageExport for Outlook has been updated


Encryptomatic LLC today announced the availability of MessageExport 2.3.  MessageExport is an add-in software that extends Microsoft Outlook's email exporting abilities. MessageExport is the premier tool for converting Outlook email messages to formats that include .pdf, .eml, .mht, .tif, text, and many others. 


MessageExport 2.3 adds compatibility for Windows 8.1.  It includes a new file naming function that allows for indicating the presence of file attachments in the file name.  When opening a .pdf file with embedded file attachments, the attachments panel will now open automatically in Adobe Reader.

To download a 15 day free trial of MessageExport, and to learn more about it's advanced Outlook email exporting functions, please visit the MessageExport home page.

The change log for MessageExport 2.3.0.114 follows:
======================================================================================================
- 0003436: [Development] Windows 8.1 compatibility
- 0002732: [Add] An option in the naming schema to indicate if there is an attachment
- 0003401: [Add] Set PDF viewer to open Attachments Panel if there are attachments embedded to pdf
- 0003405: [Fix] Resolved an issue where PowerPoint was being closed during scheduled export execution
- 0003404: [Development] Resolved negative values for Scheduler interval
======================================================================================================

Tuesday, May 14, 2013

MessageExport: The Outlook Add-In For Email Export

If managing your Outlook email content is important to your work, then MessageExport is a tool that can save you a great deal of time and effort.

MessageExport is an add-in for Microsoft Outlook (2016/2013/2010/2007) that greatly expands your ability to save and convert your email messages. For more than six years, MessageExport has been an important tool for people who need to manage email content, simplifying the process of converting and copying email messages from MS Outlook to neutral formats such as .pdf, .eml, .mbox, .csv, and more.

With MessageExport, you can convert Outlook emails to different formats either in bulk or individually, and simultaneously perform additional functions, such as compressing the output into a zip file, or copying the output to a specific folder.

MessageExport uses "export profiles" which are selected from a drop down list in the MessageExport's Outlook toolbar. Export profiles are instruction sets that give you a lot of flexibility to determine how MessageExport operates.  MessageExport comes with about twenty pre-configured export profiles, such as, "Export to PDF - attachments converted/included." You can customize profiles, or create entirely new ones.

Choose the export profile in MS Outlook.
Email Export Profiles in MessageExport
To use MessageExport, start by selecting the Outlook email messages you want to convert from the email list.  Once the messages are highlighted, choose the desired export profile from the toolbar dropdown list.  Click the export button to begin the process.

The image below shows the entire process, from selecting Outlook emails, choosing an export profile, and starting the process.

Using MessageExport save Outlook email to PDF

MessageExport can also convert an entire Outlook folder, making it a great tool to use along side Outlook's Rules function. For example, if you want to convert all emails received from a specific email domain into a pdf format and copy it to a shared folder, this can be accomplished quite easily with MessageExport. There are endless ways in which MessageExport's capabilities can be combined in an Export Profile to automate manual email conversion processes.

Common uses for MessageExport

  • Bulk convert email to PDF
  • Convert an Outlook folder into a single PDF file
  • Convert an email and file attachments into a PDF file
  • Convert an email to PDF and embed file attachments within the PDF
  • Convert Outlook emails to EML, MSG or MBOX
  • Save selected Outlook emails into a CSV file
  • Schedule an export profile to run at a specific time interval and process new emails
  • Combine MessageExport with Outlook rules to process specific emails
  • Create specific naming criteria (bates-stamp like) and apply to the file name.
  • And much more.

The best way to learn about MessageExport is to download a 15 day free trial and try it for yourself. 

Sunday, March 3, 2013

Outlook to .msg: How to convert Outlook email to .msg files

Outlook to .MSG Conversion Made Easy

Email messages in Microsoft Outlook are stored in Personal Storage Tables, or PST files.  Sometimes it is convenient to store an individual email message as a separate file so it can be shared.  Outlook 2013 and earlier versions provide this ability.

To save an email as a .msg file in Outlook 2013, click on the email you want to save. Next to go File > Save As and select "Outlook Message Format - Unicode."

Saving Outlook email as msg in 2013.



In cases where it's necessary to save dozens, hundreds or thousands of Outlook emails as individual .msg files, Outlook falls short.  That's where an add-in called MessageExport can take up the slack.

MessageExport extends Outlook's ability to save email messages as .msg files, and many other formats including .pdf.

Outlook 2013 with MessageExport toolbar shown.
MessageExport extensions shown in Outlook 2013
MessageExport provides several options that improve the export operation. For example, a specific naming structure can be applied to the name of the .msg file. If you were exporting, say, 500 emails to .msg format, and you wanted the name of each .msg file to begin with the year it was created, you can easily setup that structure with MessageExport.   To do this, choose the "Export to MSG" file profile from MessageExport's drop down list; next click the Edit icon, and go to the "Export name" tab.

Custom file naming structure
Add the fields that you want to include the file name.  Click OK to save your changes.
Each time you run the "Export to MSG" profile on selected Outlook emails,  MessageExport will name your .msg files according to your plan.

Another tool that MessageExport provides you is "export history."  Enabling this function lets you exclude messages that have already been exported to .msg format, eliminating the possibility of duplicates.

To enable "Export History," click the edit toolbar and go to the "Common" tab.  Check the box that says, "Turn on Export History," then click OK to save that setting to the profile.

Export history helps prevent duplicate emails saved as .msg format.
How to turn on "Export History" to prevent duplicate .msg files

While exporting a few emails to .msg format from Outlook 2013 is easily done, consider using MessageExport for more complex Outlook to .msg file export operations. 

You can try MessageExport free for 15 days. Download a free trial from the MessageExport home page.

When the trial is complete, MessageExport will continue to function, letting you convert individual email messages to .msg, .pdf, .eml, png, gif, tif and other formats!  You can activate the full version at any time by purchasing a key.




Monday, October 29, 2012

Outlook Add-in: Exporting Outlook Email to .MSG Files

The MessageExport add-in for Microsoft Outlook can convert email messages to .msg format. You can download  a free 15 day trial of MessageExport and follow along with this article.

MessageExport add-in for Outlook product image


Outlook's ability to export email as individual .msg files is rather limited.  It is easily done from inside Outlook by just by grabbing one or several email messages from the mail list and then dragging them to your Windows desktop. This technique will potentially leave you with a batch of  disorganized .msg files on your desktop.  

A better way is to extract Outlook email to .msg files is to use the MessageExport add-in.  MessageExport's .msg files are fully compatible with Microsoft Outlook.

To export Outlook mail to .msg with MessageExport, first select the email messages in the mail list.  Control-A will select all emails, or you can hold down the Control button and select individual messages, or you can hold down the Shift button to select a range of messages.

Use MessageExport to save Outlook emails as .msg files.
Click Export to save Outlook emails to .msg files.

Next select "Export to MSG" from MessageExport's drop down list, and click the blue "Export" button.  That will begin your export process.

There is no limit to the number of messages you can export, but if you select several thousand messages, be prepared for a bit of of wait.  The time needed to export emails to .msg format will depend on the number of emails selected, and the time needed to download remotely hosted elements (such as pictures) from the web.

You also get the added advantage of being able to apply a specific naming structure to the .msg files. Thinking of a useful naming plan prior to export can allow you to better sort and manage your .msg files when viewing the directory.

By editing the MessageExport profile, you can specify how it should name the .msg files that it is creating.  There are dozens of pieces of information from the email that you can combine into a naming scheme that MessageExport will apply to newly created .msg files on future export operations.

Outlook .msg file naming plan
Apply a special naming structure to .msg files

If converting, saving or copying Outlook email messages is important to your job, you'll find MessageExport to be an invaluable tool that will automate repetitive chores and make you more efficient. Your free 15 day trial is followed by a 30 day money back guarantee. Join the thousands of people who have made MessageExport a partner in their workday productivity.